Litigation Docketing Assistant

The Litigation Docketing Assistant will be a member of the Litigation Docketing Department and works under the supervision of the Litigation Docketing Manager and Litigation Docketing Coordinator. The Assistant will take lead on the administrative tasks of the department. A successful candidate will bring a strong proficiency for adapting to changing technology and flexibility to quickly pivot between projects.

In this role, you will assist with setting up new matters and closing matters in the firm’s docketing software, Milana. You will maintain department case lists, circulate weekly timekeeper reports and other reports as needed, and compile and report department monthly and quarterly metrics. Additionally, you will assist with data clean-up projects, department upgrades to new technology, and light docketing duties. Preparing meeting minutes for department meetings, effectively utilizing firm systems to organize and maintain department materials, and providing suggestions to the litigation docketing manager to improve department administrative procedures are also key responsibilities. You will acquire knowledge of legal terminology and procedures and take the lead on additional projects as assigned.

The ideal candidate will have a high school diploma or equivalent and a minimum of 2 years of administrative experience in a law firm setting. They must possess strong attention to detail, analytical and organizational skills, and a strong work ethic with the ability to take direction without constant supervision. A willingness to learn legal procedures and terminology is essential. The candidate should have the ability to define problems, collect data, establish facts, draw valid conclusions, and effectively summarize their findings. Excellent communication and people skills, along with a high degree of professionalism and diplomacy, are required. The candidate must work well under pressure to meet strict deadlines and be highly adaptable to a fluid and ever-changing work environment. Being service-oriented and able to work collaboratively in a team setting is crucial. Strong proficiency in MS Office is preferred, and the ability to work overtime when required is necessary.

At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location. In addition to base pay, employees may be eligible for performance bonuses and benefits such as healthcare, retirement plans, and paid time off.

• In California the salary/wage range is $60,000 - $75,000 annually.

With more than 1,000 attorneys, policy advisers, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.