THE FIRM
As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 27 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion.
JOB DESCRIPTION
ESSENTIAL DUTIES
Work alongside Legal Administrative Assistants to support with various administrative duties and projects for attorneys.
Using Chrome River, process expense reports in a timely manner for reimbursement.
Assist with entering in attorney time records into the time entry application prior to deadlines.
Coordinate travel and create detailed itineraries.
Reserve conference rooms and coordinate meeting details, such as technology, food and beverage requirements.
Assist with drafting and formatting correspondence.
Process UPS shipping labels.
Create and quality control mailing projects, labels, nametags.
Answer incoming calls for lawyers and redirect as needed.
Handle incoming mail with confidentiality.
Serve as back-up to Guest Services Specialist.
Miscellaneous administrative tasks.
SKILLS NEEDED TO BE SUCCESFUL
A working knowledge of general office procedures and filing techniques, along with the capability to concentrate on details and prioritize work is essential.
Ideal candidates should have the ability to work independently, communicate effectively, efficiently handle a shifting workload, and analyze complex situations.
Strong candidates will offer flexibility to extend their working hours occasionally when required by business need. This includes performing a variety of administrative duties including project work; database entry; file maintenance; file organization; file indexing; file closing; preparation of file labels and folders; document production; binder organization; and assisting with copying.
Candidate must possess a strong aptitude for technology and demonstrate a working knowledge of artificial intelligence (AI) tools and applications used to enhance productivity, efficiency, and service delivery in a professional environment.
EDUCATION EXPERIENCE
Previous experience in a professional work environment.
A four-year college degree is preferred.
General knowledge of Microsoft Word, Excel, Power Point and Outlook is highly desirable.
The salary range for this position in Chicago is $52,000 – $75,000 and represents the firm’s good faith minimum and maximum range for this role at the time of posting. The actual salary offered will be dependent on various factors, including but not limited to, the candidate's experience, education, relevant certifications, geographic location, market demands, and specific business needs. Generally, candidates are considered for the higher end of the salary range when they bring the requisite level of experience and expertise to the role.
Alston & Bird prides itself on being an employer of choice, and the comprehensive benefits package provided to our staff members confirms this commitment. Click here for an overview of our benefits!
EQUAL OPPORTUNITY EMPLOYER
Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.
The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time.
Professional business references and a background screening will be required for all final applicants selected for a position.
If you need assistance or an accommodation due to a disability you may contact [email protected].
Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.
Skills Required
- Previous experience in a professional work environment
- Working knowledge of general office procedures and filing techniques
- Ability to concentrate on details and prioritize work
- Ability to work independently and communicate effectively
- Ability to efficiently handle a shifting workload and analyze complex situations
- Strong aptitude for technology
- Working knowledge of artificial intelligence tools and applications used in professional environments
- Flexibility to extend working hours occasionally when required by business needs
- Four-year college degree
- General knowledge of Microsoft Word, Excel, PowerPoint, and Outlook
- Professional business references and successful background screening
What We Do
At Alston & Bird, a leading international firm, our people trust the people they work for, take pride in what they do, enjoy the people they work with and serve the communities in which they live. Our workplace culture has been praised as one of the most open and receptive in the United States, not only among law firms, but also among all businesses. Alston & Bird has been ranked on FORTUNE magazine’s "100 Best Companies to work for" list for 24 consecutive years. We have offices in Atlanta, Beijing, Brussels, Charlotte, Dallas, Fort Worth, London, Los Angeles, New York, Raleigh, San Francisco, Silicon Valley and Washington, D.C.
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