The Role
Provides lead administrative and program support for a federal government team. Manages contractor schedules, timesheets, leave, meetings, events, correspondence, reports, procurement, travel, inventory, fleet activities, records, and tracking systems. Coordinates with government points of contact, handles confidential information, mentors support staff, and maintains operational continuity. Requires strong communication, organization, problem-solving, federal process knowledge, and proficiency with Microsoft, Google Workspace, SharePoint, Access, SQL, and Adobe Acrobat.
Summary Generated by Built In
PLEASE NOTE:
- IT IS 100 % On site position
- Ability to work onsite in
McLean, VA.
- Must be able to complete
required USDOT/FHWA background/security process.
ROLE:
The lead program support specialist must have knowledge and demonstrated experience in the administrative area. Additionally, the individual must have demonstrated knowledge of Federal Government office policies, processes and procedures, and the ability to quickly grasp newly assigned processes and procedures, to include performing complex administrative, clerical and related duties in support of a specific Government team, event, or individual.
The lead program support specialist must possesses strong written and oral communication skills, able to apply sound business judgment, and has the ability to be resourceful, creative, and a problem solver. The lead program support specialist must have a thorough knowledge of correspondence protocol, to include both utilizing correspondence software tools, and hard copy correspondence packages. The individual must be able to work independently in the absence of specific instructions on a number of tasks with a high degree of speed using organizational skills, and perform these duties with demonstrated ability to maintain effective relations with clients and staff (on-site and remote), exercise confidentiality
KEY RESPONSIBILITIES:
- Manage contractor schedules, priorities, timesheets and leave.
- Coordinate with Government POCs/COR and support day-to-day program operations.
- Provide senior administrative and executive support.
- Coordinate meetings, events, laboratory tours and conferences.
- Prepare correspondence, reports, presentations and briefing materials.
- Support procurement, travel, inventory/property and fleet activities.
- Maintain records, databases and administrative tracking systems.
- Prepare monthly progress reports.
- Mentor/support the Program Support Specialist and ensure continuity of operations.
- Handle confidential information and changing priorities professionally
Requirements
REQUIRED
QUALIFICATIONS:
- 4+ years of office administration experience working independently.
- High School Diploma/GED minimum.
- Federal Government office/process experience preferred and ability to understand Federal policies/procedures required.
- Strong written and verbal communication.
- Strong organizational, problem-solving and customer-service skills.
- 35 WPM minimum typing speed.
Strong proficiency with:
- MS Word, Excel, PowerPoint, Outlook
- Google Docs, Sheets, Slides, Calendar, Meet
- SharePoint
- Access / basic SQL
- Adobe Acrobat
- Travel/timekeeping/administrative tracking systems.
Skills Required
- 4+ years of independent office administration experience
- High School Diploma or GED
- Ability to understand Federal Government policies, processes, and procedures
- Strong written and verbal communication skills
- Strong organizational, problem-solving, and customer-service skills
- Minimum typing speed of 35 words per minute
- Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
- Proficiency with Google Docs, Sheets, Slides, Calendar, and Meet
- Proficiency with SharePoint
- Knowledge of Microsoft Access and basic SQL
- Proficiency with Adobe Acrobat
- Experience with travel, timekeeping, and administrative tracking systems
- Federal Government office and process experience
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The Company
What We Do
Omm IT Solutions is a leading provider of IT consulting, analysis, and advisory services, specializing in delivering technical solutions for federal and state government agencies. Their offerings include application development, cybersecurity services, cloud advisory, network modernization, and data analytics.
