KLC - HR & Data Control Manager

Main Purpose of the Role:

Responsible for the creation, implementation and monitoring of strategies relating to the organizations’ administrative, human resource, office management, and IT infrastructure to ensure efficiency, productivity and to positively impact the morale of the organization. The manager will also work directly with the Managing Directors’ office to assist in the engagement, implementation, support, planning of business strategies to insure the sustainability and financial health of the organization.

Main Tasks:

• Conducting job interviews and making recommendations for hire.
• Plan orientation for new hire in keeping with KLC’s onboarding process.
• Monitor new hires’ probation period and coordinate benefits in keeping with the organization’s policies and procedures.
• Supervise recruitment, write and update job post and descriptions
• Preparation of employment contracts.
• Liaise and negotiate renewal of medical health office and motor vehicle insurance with providers.
• Promotes occupational health and safety, welfare, and wellness.
• Monitor and develop the business’ human resources and administration, enhancing personal and professional development, employee compensation packages and benefits, performance evaluation and regulatory compliance.
• Establish and manage a comprehensive training program to educate employees regarding staff tools, policies and procedures
• Supervise employee’s grievance, termination and disciplinary process
• Manage and maintain employees’ records.
• Manage Vacation and sick leave.
• Monitoring and recording employees’ attendance and punctuality.
• Support the Managing Director with the annual budget and matters relating to the financial projections and planning process.
• Support the Managing Director with the assessment of the organization’s financial performance and implementation of processes to improve the organization’s efficiency and long term strategy whilst building a sustainable competitive advantage.
• Review and evaluate monthly financial reports and recommend to the Managing Director strategies to close financial gaps/risk, identify threats and opportunities, and optimize portfolios.
• Support the annual audit process, liaise with Chief Accountant regarding non-finance and finance audit requests.
• Analyze the investment market, research economic and business trends to support the organization’s financial position.
• Offer advice and support to senior management.
• Liaise with Sagicor Life regarding pension related matters to include:
• Member enrollment and termination relating to employees Kingston Logistics Center.
• Coordination and dissemination of Pension related advisories.
• Attending Trustee Meetings to ensure KLC employee’s interest.
• Represent the organization in negotiations and at conventions, seminars, public hearings and forums.
• Advise management of any defects in existing staff policies , procedure and guidelines.
• Ensure all staff and beneficiary data and other relevant documents are kept in a confidential manner in compliance with the Data Protection Act.
• Administration of the processing of monthly payroll and maintenance of records.
• Coordination of the manufacturing of uniforms and safety gears according to Occupational Health and Safety Standards
• Liaise and coordinate with Secretariat, services relating to KLC’s board of directors, appointment/change of signatories and use of the company’s seal.
• Execute the application and renewal of KLC’s Tax Compliance Certificate (TCC), Export and all Procurement Licenses.
• Liaise with landlord regarding building maintenance.
• Manage sub-leasing arrangements with tenants.
• Work professionally and transparently with external partners including third-party vendors, customers, and consultants.

Master’s degree in business administration or other related disciplines (ideally)

5+ years experience in Administrative or General Management position

Proficient knowledge of Labor Laws and Human Resource Policies and procedures

Comprehensive knowledge of office practices, procedures, systems and equipment

Introductory knowledge of accounting methods and principles