Jr. Executive Assistant

Requirements

• Bachelor's Degree in related fields (recent graduates are welcome)
• Experience in a professional setting is a plus — backgrounds in executive/personal assistance, administration, program coordination, event planning, or communications are especially welcomed, though internships, part-time roles, volunteer coordination, or relevant academic projects all count.
• Proficiency in Microsoft Word, Excel, Outlook
• Native/Bilingual in Turkish, excellent verbal and written communication skills in business English. All interviews will be conducted in English!
• Positive and team player personality
• This is a full-time Remote Position
• A dedicated office room/space is required
• Given the nature of executive support, work outside of regular business hours may be required.  The ideal candidate must be flexible.
• Work hours will be based on US TIME ZONES (EST)
If you are motivated to learn, grow, and take on new challenges, we encourage you to apply — even if you don't tick every box. We value potential, attitude, and commitment just as much as experience.

Behaviors for Success

• Results-Oriented & Ownership
  Takes ownership of responsibilities and follows through on commitments. Demonstrates a strong sense of urgency, proactively identifies solutions, and consistently delivers high-quality results.
• Attention to Detail
  Produces accurate, thorough, and well-organized work. Carefully reviews information, identifies errors before submission, and maintains a high standard of quality in all deliverables.
• Follow-Through & Accountability
  Effectively manages tasks, action items, and deadlines from initiation to completion. Proactively follows up with stakeholders, communicates progress and potential risks, and takes accountability for outcomes.
• Problem Solving & Continuous Improvement
  Approaches challenges with a positive, solution-focused mindset. Sees obstacles as opportunities to improve processes, enhance efficiency, and contribute to organizational success.
• Communication
  Communicates clearly, professionally, and effectively both verbally and in writing. Adapts communication style to different audiences, facilitates productive discussions, and confidently delivers both routine and sensitive messages when required.
• Adaptability
  Thrives in a dynamic, fast-paced environment. Remains flexible and effective when priorities shift, deadlines change, or new challenges arise.
• Service & Partnership Mindset
  Builds strong working relationships and earns the trust of leaders and stakeholders. Anticipates needs, provides exceptional support, and aligns work with business priorities.
• Collaboration & Teamwork
  Works effectively with colleagues across all levels of the organization. Contributes positively to team goals, fosters strong relationships, and supports a collaborative work environment.
• Discretion & Confidentiality
  Exercises sound judgment when handling sensitive information. Maintains strict confidentiality, protects company information, and demonstrates professionalism and integrity in all interactions.

Responsibilities

• This position will be providing core support functions for our CEO & Partners heavily on personal and business level.
• Provides administrative support for the Executive Leadership Team across both professional and personal matters.
• Manages daily and weekly activities, both as a team and independently with a high degree of discretion and autonomy.
• Personal and Business Calendar & Meeting management—sets/changes/confirms appointments, registers for/rsvp to events, protects blocks of time for work, manages personal appointments and lifestyle commitments, proactively monitors and balances out external commitments across the workweek.
• Travel and logistics coordination—books travel and lodging as needed; provides directions, traffic estimates/travel time, and parking details; regularly tabulates and reconciles mileage for reporting.
• Appointment readiness—proactive in preparation of materials to take to meetings, ensures readiness for both business and personal appointments, post-meeting support for action items and other follow-ups.
• Provides reminders and prioritization of tasks across professional and personal commitments.
• Manages email inboxes as well as CEO's and Partners' LinkedIn accounts and update contact lists when necessary - including writing, proofreading, and sending emails.
• Screen, answer, and return phone calls/WhatsApp/text messages for both business and personal matters in a professional manner.
• Maintains client information on the CRM system.
• Performs administrative functions such as ordering department supplies, arranging for equipment repairs, and servicing equipment, including seeking proper authorization for items requiring prior approval for both office and personal needs when applicable.
• Assists with food orders, luncheon planning, and planning of other business-related meetings and personal or ad-hoc executive demands as requested.
• Performs other clerical duties such as filing, photocopying, scanning, faxing, tracking, and archiving while maintaining a meticulous online filing system.
• Prepares documents, letters, presentations, and other communication materials for internal distribution, types and spell-checks documents, creates graphs and other displays.
• Contributes to team effort by accomplishing related results as needed.
• Prepares, checks and processes expense reports/client documents including personal expense reporting when required.
• At slow times, may focus primarily on data entry.
• Assist other departments as needed.

We Offer

• USD base salary based on experience
• Fully remote work anywhere in Turkey
• A collaborative culture with a strong sense of belonging
• Excellent on-going training
• Paid vacation and holidays
• Growth opportunities