Mon - Fri / In office 3 day, home 2 days
IT Project Coordinator:
Oak Harbor Freight Lines is an established, successful regional trucking company covering Washington, Oregon, Idaho, Nevada, Utah, Arizona & California. As a premier carrier offering superior service, we are always interested in exceptional people with excellent skills who strive to always achieve their best. Join the I.T. department as an IT Project Coordinator.
To be successful in this role the individual is to support the Project Manager in gathering equipment, resources and information to implement upcoming projects. Their main duties include maintaining budgets and work schedules, organizing and participating in shareholder meetings and ensuring all deadlines for certain projects are met. Works closely with Project Managers to create comprehensive action plans concerning resources, budgets and timeframes for projects. Participate in project design meetings and propose improvements if necessary.
Essential Duties and Responsibilities:
IT Project Coordinator:
- Coordinate project activities from initiation through implementation and closeout
- Collaborate with project stakeholders to break task structure to a level where it can be tracked with milestones and assigned resources.
- Develop project charter, project plan, maintain project schedules, milestones, task lists, and deliverables.
- Maintain project documentation, including requirements, Gantt charts, schedules, status reports, risk and issue logs, testing documentation, and implementation plans
- Prepare agendas and document meeting notes, decisions, action items, owners, and due dates
- Monitor project progress and escalate risks, delays, resource constraints, and unresolved issues to project leadership
- Assist with project status reporting and provide clear visibility into milestones, risks, dependencies, and upcoming activities
- Support established project intake, prioritization, approval, stage-gate, and governance processes
- Help coordinate testing, training, implementation, deployment, and project closeout activities
- Provide communication and project status to all stakeholders
Experience, Skills and Qualifications:
- Associate or bachelor’s degree in business administration, Information Technology, Project Management, or related field preferred.
- 3+ years of project coordination, project administration, IT, or business operations experience preferred
- Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines
- Strong written and verbal communication skills with excellent attention to detail and follow-through
- Ability to work effectively with executives, managers, technical teams, operational employees, and external vendors.
- Proficiency with Microsoft Teams, Outlook, Excel, Word, PowerPoint, SharePoint, and project management platforms.
- Experience in technology, transportation, logistics, or a multi-location operational environment is a plus
- PMP, or related project-management training or certification is a plus
http://www.oakharborbenefits.com/full-time-regular-employees.html
Oak Harbor Freight Lines is an Equal Opportunity Employer
Skills Required
- Associate or bachelor's degree in business administration, Information Technology, Project Management, or a related field
- 3+ years of project coordination, project administration, IT, or business operations experience
- Strong organizational skills managing multiple projects, priorities, and deadlines
- Strong written and verbal communication skills with attention to detail and follow-through
- Ability to work effectively with executives, managers, technical teams, operational employees, and external vendors
- Proficiency with Microsoft Teams, Outlook, Excel, Word, PowerPoint, SharePoint, and project management platforms
- Experience in technology, transportation, logistics, or a multi-location operational environment
- PMP or related project-management training or certification
What We Do
Oaktenn, Inc. is a small, family-owned lodging and hospitality company in Sevier County, Tennessee. It operates four lodges—Appy Lodge, Old Creek Lodge, Bearskin Lodge, and The Lodge at Five Oaks—plus a central laundry facility. Its properties are located in Gatlinburg and Sevierville, serving visitors through lodging operations, guest-room services, and hospitality support for local and visiting guests.
