IT/Digital Procurement Coordinator (Client-site)

At Umpisa Inc., our mission is to make the Philippines be known globally as a tech hub. 

Umpisa Inc. is a progressive technology services company that partners with select industries, clients and people to work on pioneering and industry-changing solutions via digital transformation, modern software development and venture building.

We create a set of world-class and impactful products and solutions to help organizations and individuals live better lives. We offer demanding, challenging and rewarding careers in software development, product development, emerging technologies, and more for the right candidates.

Essential Skills:

• Aligns with our values: Excellence, Integrity, Professionalism, People Success, Customer Success, Fun, Innovation and Diversity
• Strong communication skills
• Strong problem solving and analytical skills
• Excellent problem-solving ability
• Would like to work as part of a self-organizing Scrum team in a scaled agile framework
• Must be a self-starter and loves to collaborate with the team and client

Job Summary 

The IT/Digital Procurement Coordinator will oversee vendor onboarding, purchase order creation, invoice processing, and SaaS contract management for the Digital department. This role ensures that purchase orders are processed promptly in NetSuite, invoices are handled efficiently in Rillion (AP Management), and vendor and contract records are accurately maintained in Torii (SaaS management platform). The position also requires clear and effective communication with vendors. Strong attention to detail, excellent organizational skills, and experience in procurement or SaaS operations are essential for success in this role.

Key Responsibilities

• Keep contracts and vendor information up to date, including monitoring renewals and business application owners.
• Facilitate vendor onboarding and serve as the primary contact for vendor-related purchase orders and processes.
• Create and oversee purchase orders for software, services, and hardware.
• Ensure item receipts in NetSuite to enable timely invoice and bill processing in Rillion.
• Assist in reconciling invoices between NetSuite and SaaS management tools.
• Identify and implement improvements to procurement and billing workflows.
• Provide support for Tier 1 and Tier 2 operational activities.

Requirements

• 2–4 years of experience handling purchase orders, invoices, and vendor management processes.
• Excellent attention to detail with strong organizational skills.
• Skilled at coordinating across multiple systems and stakeholders.
• Clear and effective written and verbal communication.
• Able to follow established processes and work independently.

Preferred:  

• Experience with SaaS management platforms, knowledge of SaaS contracts, and familiarity with system integrations.

Work Arrangement

• Onsite for the first 2–3 months, after which work-from-home is considered
• Monday to Friday

• Must be available to work until 12:00 PM ET, but EST availability is preferred.