Investor Services Assistant Vice President

At HedgeServ, we’re redefining what’s possible in fund administration. With more than $700 billion in assets under administration, we partner with the world’s most forward-thinking investment managers – across private equity, private credit, endowments, hedge funds and more – to deliver seamless, tech-enabled solutions that drive performance.

Our proprietary platform, enhanced by machine learning and robotic process automation, gives clients real-time insights and unmatched control over their operations. Alongside our technology, we offer award-winning service through our team-based approach -- led by a deeply experienced team of industry experts. Our solutions span the full investment lifecycle, including fund accounting, middle office, risk, compliance, tax, and investor services.

We’re a future-focused company, empowering our people through a robust career development framework, clear career trajectories with structured learning paths, training, and progression plans. We invest in leadership development and in our collaborative culture, creating space for talent to grow. Our corporate values – Relationships, Support, Innovation, and Expertise – create a sense of shared purpose and belonging, and we recognize our employees sit at the core of our success. We continue to innovate and evolve through our employees, working together to achieve our shared vision and mission.

HedgeServ supports employees through a variety of offerings, including remote and hybrid working arrangements, and fully paid comprehensive health and well-being benefits. We’ve been recognized as an employer of choice, earning a top 100 workplaces designation.

Founded in 2008, HedgeServ has grown into a global organization with over 2,000 experts across the globe, with offices in the United States, Grand Cayman, Ireland, Poland, Bulgaria, Luxembourg, the Philippines, and Australia. We’ve earned numerous accolades, including Top Overall Administrator, along with #1 rankings for providing alternative asset services in Accounting, Technology, Client Service, Investor Services, Alternative Fund Expertise, Reporting, and Regulatory Expertise.

Job Description

The Investor Services Assistant Vice President is responsible for all aspects of the Investor Services and Transfer Agency processes and is charged with providing a first rate service to clients. This role contributes to the development and implementation of system, procedural and operational enhancements and as such requires a solid understanding of service requirements and Hedge Fund Administration.

The Investor Services Assistant Vice President will be required to execute the following tasks.  They shall be executed under the supervision and guidance of a Managing Director. The Assistant Vice President will receive the requisite Induction Training in addition to both compulsory training (AML/KYC) and optional training. Additional client-specific and industry training may be provided by the Managing Director.

Key Accountabilities of the Role

The below list is not finite and may be added to. The combination of tasks required to be executed will vary depending on client structure, client requirements and business needs.

• Work as part of a team of managers, AVPs and managing directors, who have ongoing responsibility for developing all aspects of HedgeServ services.
• Participate in new client meetings demonstrating Hedge Investor and outlining HedgeServ’s solution to their needs.
• Responsible for Investor Services recruitment, training and performance evaluations.
• Understand the regulatory environment in conjunction with the Compliance Department to ensure HedgeServ’s full compliance with such regulations.
• Responsible for all aspects of investor transaction processing, reporting, and dealing with ad hoc client requests.
• Ensure the HedgeServ Investor Services team operates within a clearly defined, documented and tested control environment.
• Responsible for documentation review upon initialization of new clients and the take-on of clients from other administrators.
• Resolve all employee issues in conjunction with HR and the MD group.
• Resolve complex AML/KYC documentation issues in conjunction with the Compliance department and MLRO where required.
• Handle complex calls from investors and clients.
• Identify areas for improvement in processes, personnel, structure and discuss with Managing Director.
• Establish and maintain effective working relationships with the NAV, QA and Compliance departments within HedgeServ.
• Manage multiple client relationships ensuring constant liaison with both the client and the relevant NAV Director ensuring consistency and clarity of service.

HedgeServ operates a client focused structure which provides a wide-range of experience to all levels of employee. As such an Investor Services Assistant Vice President should be flexible and willing to adapt.

The Investor Services Assistant Vice President should be capable of servicing multiple clients with various requirements and deadlines.

Pre-requisite knowledge, skills and experience

Education: Accounting, Finance, Legal or Business Bachelor’s Degree.

Skills:

• IT Literate.
• Strong verbal and written communication skills.
• Strong analytical and problem-solving skills.
• Ability to work effectively both within a team structure and individually.
• Strong inter-personal skills.
• Good initiative tempered with identifying when escalation is required.
• Ability to positively influence team morale.
• Demonstrate leadership skills.

Work Experience:

Minimum of 7 years’ experience working in a Hedge Fund Administration Firm at a senior level.

We’re proud to offer a benefits package and workplace culture designed to support your health, career ambitions and life beyond work.

• 🏥 LuxMed Premium Package for you and your family, offering broad access to medical tests and specialist consultations, as well as greater comfort of treatment (including the Oncological Preventive Health Care Program, Freedom of Treatment program, dental and psychological care)
• 🛡️Life insurance and travel insurance, so you can feel safe in any situation
• 🎁 MyBenefit Platform – you decide how to spend your points (e.g. vouchers, cinema tickets, online shopping, cultural events, or a Multisport card that gives you access to gyms, swimming pools, fitness classes, and hundreds of sports facilities across Poland)
• 💬 Employee referral program – know someone who’d like to join us? A financial bonus is waiting for you!
• 🏠 Remote, hybrid or office-based work options
• 🎓 100% funding for certifications and postgraduate studies accredited by ACCA, CIMA and IOB
• 🧠 Technical workshops and soft skills training – we’ll provide on-the-job trainings to help you quickly gain new knowledge and skills with the support of experienced professionals
• 🎉 Sport and Social Club – team outings, company events, sports activities, and charity initiatives await you
• 💻 Support for workplace equipment, glasses, retirement savings (PPK), and programs promoting mental health and wellbeing – because your comfort and health matter to us