Indexing Specialist

Company Description

Driven? Passionate? Do you want to perform meaningful work? Are you obsessed with building better things in a supportive and collaborative environment? Do you want to be recognized and rewarded for your workplace contributions?

Yes? Then we want you at Kofile.

We are looking for change agents: those who bring groundbreaking ideas, insights, and vision to the workplace. Professionals who excel at identifying inefficiencies and developing solutions to overcome them.

Where some see problems, you see a roadmap to a future – and better – place for our growing company.

Kofile employees are empowered and encouraged to work as a team while allowing for individual achievement and recognition. Our culture is one of diversity, cooperation, and coaching; we realize mistakes will be made and we will learn from them by working together, paving the way for ongoing success.

If you want to have a lasting impact at work, have your voice and ideas heard, and contribute to a high-performance organization, then we want YOU on our team.

We need YOU to be part of that journey by filling a new and critical role at Kofile

Job Description

Job Description

We are currently seeking a highly motivated and detail-oriented individuals to join our team as Indexing Specialists. As an Indexing Specialist, you will play a crucial role in our daily and historical-document indexing projects, ensuring accurate and efficient document organization.

The Indexing Specialist is responsible for reviewing and Indexing documents for daily and historical-document indexing projects. Documents may be land records (Deeds, Mortgage, Liens, Releases), vitals (Birth, Death, Marriage, DD-214s), or case files (Probate, Civil, Criminal, Juvenile).

Responsibilities and Duties

• Review documents provided by clients.
• Index critical pieces of information from the documents
• Follow data entry standards provided by clients
• Escalate issues to supervisor when appropriate
• Maintain an average of at least 35 documents per hour for Land Record Indexing
• Ability to read cursive and handwritten documents. 
• Conduct thorough and precise analysis of documents to ensure proper categorization and indexing.
• Maintain a high level of accuracy while processing a large volume of documents within specified timeframes.
• Adhere to established guidelines and protocols to ensure consistency and quality in indexing practices.
• Collaborate effectively with team members and project managers to meet project deadlines.
• Identify and report any discrepancies or inconsistencies in the documents being indexed.
• Ensure data integrity and confidentiality in handling sensitive information.

Qualifications

• High School Diploma or equivalent required
• Ability to work independently and efficiently manage time and priorities.
• Previous experience in document indexing, preferably in a remote setting, is highly desirable.
• Familiarity with land records, vitals, and case files is a strong advantage.
• Proficient in using various software.
• Strong attention to detail and exceptional organizational skills.
• Excellent written and verbal communication skills.
• High level of accuracy and commitment to producing quality work.

#kofile2022

Additional Information

Why Kofile?

At Kofile, we lead the field in creating a “A New Era for Civic Engagement.”

Kofile Services is a leader in modernizing local governments through document digitization, restoration, preservation, and storage. We hire those who are thought leaders in their respective fields, professionals who are looking for challenges, a healthy work culture, and skills enhancement; those who are interested in a career, not a job.

Who excels at Kofile? Impact Players: professionals who are eager to bring their best ideas forward, to challenge the status quo, and to find better and new processes that benefit the company and our stakeholders. Kofile believes in helping our employees achieve their career goals by developing your technical, people, and leadership skills.

Why spend your career with Kofile? Thought leadership. Challenge. Culture. Advancement. If you are an Impact Player who is looking to make a difference in your professional life, consider Kofile.

You will be glad you did.

Benefits:

• In addition to offering a culture of inclusivity and empowerment, Kofile offers a full range of benefits including:
• Generous PTO policy
• Low-cost insurance (medical, dental, vision, life & disability)
• Maternity and paternity benefits
• 401(k) plan (company matching)
• Educational assistance