The Role
Manage all pre-employment screening (background checks, drug screens, verifications, health screenings), act as liaison among candidates, hiring managers, vendors, and occupational health providers, monitor progress, resolve issues, and ensure compliance. Support onboarding and HR operations in Workday, maintain confidential employee records, produce reports and SOPs, and recommend process improvements.
Summary Generated by Built In
Job Description Summary
The HR Specialist is responsible for supporting key Human Resources operations with a primary focus on coordinating and managing all pre-employment screening activities for new hires. This role serves as the central point of contact for candidates, hiring managers, vendors, and internal stakeholders to ensure a seamless, compliant, and timely onboarding experience.
How will you make an impact & Requirements
Key Responsibilities
Pre-Employment Screening Coordination (Primary Responsibility)
- Manage all pre-employment screening activities for candidates and new hires
- Coordinate background checks, drug screenings, employment verifications, and employee health screenings
- Serve as the primary liaison between candidates, hiring managers, occupational health providers, and screening vendors
- Monitor screening progress and proactively resolve delays or issues
- Maintain accurate documentation and ensure compliance with regulatory requirements
- Provide weekly hiring readiness and clearance reports for New Employee Orientation (NEO)
- Escalate complex screening and compliance concerns as needed
HR Operations Support
- Support onboarding and employee lifecycle transactions in Workday
- Maintain accurate and confidential employee records
- Assist with HR Operations initiatives, audits, and reporting
- Respond to employee and manager questions regarding HR policies and processes
- Support employment verifications and other HR administrative functions
- Contribute to process improvement efforts and operational efficiencies
Reporting & Process Management
- Track key metrics related to screening completion and onboarding readiness
- Identify process gaps and recommend operational improvements
- Develop and maintain standard operating procedures (SOPs)
- Prepare reports and provide updates to HR leadership
Qualifications & Experience
- This position requires the candidate to work a full-time schedule aligned with West Coast business hours (Pacific Time). Regular availability and collaboration are expected during core Pacific Time operating hours.
- Associate’s degree in HR, Business Administration, or related field, or equivalent combination of education, training, and professional experience.
- 2+ years of HR Operations, onboarding, recruiting coordination, or administrative experience preferred
- Experience with background checks, onboarding, compliance, and healthcare environments preferred
- Workday and HRIS experience preferred
Compensation:
$20.00to
$30.00Skills Required
- Work a full-time schedule aligned with West Coast business hours (Pacific Time)
- Associate's degree in HR, Business Administration, or related field, or equivalent combination of education, training, and professional experience
- 2+ years of HR Operations, onboarding, recruiting coordination, or administrative experience
- Experience with background checks, onboarding, compliance, and healthcare environments
- Workday and HRIS experience
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The Company
What We Do
Vera Whole Health provides an advanced primary care model that integrates one-to-one patient-provider relationships with health coaching and care coordination to improve health outcomes and reduce costs.
