Human Resources Coordinator

We are seeking an HR Coordinator to join our dynamic and fast-paced team. This role provides support to the Human Resources teams as an onsite resource at our distribution center in Evansville, Indiana. In this employee-facing role, they will provide support and guidance to employees on HR policies, programs, and benefits in a timely, accurate and confidential manner, and play an integral part in the employee experience.

• Initial HR point of contact for general employee inquiries related to employment, policies, benefits, etc. Responds and/or directs to appropriate HR individual.
• Administers new hire onboarding process ensuring a positive employee experience, including:

• Manages communication with internal teams for new employee set-up
• Manage new employee communication and touchpoints leading up to start date
• Process pre-employment screenings, including background checks.
• Ensures completion of onboarding documents, including I-9 verification of employment eligibility
• Coordinates day one (i.e. orientation, IT set-up/orientation, badge)
• Facilitates check-in meetings after employees start their roles to confirm understanding and ensure they can access benefits and programs.

• Responsible for the integrity, compliance, completeness, maintenance, and retention of all active and archived personnel files. Includes tracking, maintenance and updates of I-9 documentation as needed. Coordinates with HQ counterparts for archiving requirements.
• Ensures confidentiality and audits records on a regularly scheduled basis for compliance. 
• Process actions in the HR system (Workday) to facilitate employee changes. Ensures all employee notices, offer letters and documents are uploaded in Workday.
• Facilitates employee off-boarding process, including separation paperwork, scheduling exit meetings, and follow-up as necessary.
• Supports the HR Business Partner with tracking staffing information and compilation of HR metrics such as absenteeism, turnover, etc.
• Communicates with employees on approved leave of absences (LOAs) to obtain updates on status and return dates, maintaining accurate records for tracking purposes.
• Submits first report of injury to worker’s compensation insurer. Maintains accurate record keeping on workers compensation claims to review with HR Business Partner as needed.  
• Plays a key role in developing and executing employee morale events and programs at the facility by planning, liaising with vendors, managing announcement communications, and overseeing or leading day-of-event operations.
• Responds to and completes inquiries for employee data from third parties, including unemployment requests, verifications of employment, and subpoenas.
• Facilitates company’s labor compliance postings and notifications for the local facility.
• Supports the Total Reward functions with onsite benefits processes (plan enrollments, onboarding/offboarding, orientations, onsite vendor visits, etc.), payroll processes (distribution of checks/pay cards, wage orders, etc.), and other reward programs.
• Ensures compliance of processes with Company policies and state/federal laws.
• Supports the onsite execution of all other HR-related programs.
• Performs other related duties and assignments as required.

• Welcoming presence and professional language with a strong customer service mindset and ability to interface with employees of all levels and backgrounds.
• Ability to maintain high standards of confidentiality required.
• Strong team player and culture contributor with ability to establish and maintain effective working relationships with co-workers in HR and across the organization.
• Excellent English verbal and written communication skills required.
• Results-oriented with the ability to change priorities as needed. Highly organized, with excellent time-management and follow-up skills.
• Exceptional attention to detail and process-oriented mindset.
• Current knowledge of HR industry functions and best practices, state and federal labor laws and regulations surrounding employment preferred.
• Demonstrated proficiency with HR systems, experience with Workday preferred.
• Self-motivated and adaptable in a fast-paced and evolving work environment.

• High school diploma required, B.S. / B.A. preferred with a focus on Human Resources, Business Administration, or Organization Development preferred
• 2+ years related Human Resources experience required