Human Resources Coordinator

Position Title: Human Resources Coordinator

FLSA: Exempt

Employee Category: Full-time 12 Month Employee

Salary Schedule: Coordinator CNOF2025

Salary Range: $72,345 - $87,845

Position Code:  HRCOOR   118/2832

Immediate Supervisor: Interim Sr. Human Resources Coordinator

Office Location: UVA Administration Center

Work Schedule: This role will be onsite 4-5 days a week

Position Summary:

The Human Resource Coordinator aids with and facilitates the human resource processes at UVA. This position supports the human capital service areas of talent and recruitment, performance management, benefits administration, employee development and training, safety, and employee services. Will work collaboratively to best align HR practices with the organization’s evolving needs and team-oriented structure. The coordinator will be a brand ambassador for UVA’s unique school culture. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, and HRIS entry. The coordinator will work following all applicable laws, guidelines, and UVA policies.

DUTIES & RESPONSIBILITIES

• Posts position openings | vacancies
• Updates the position coding and details in HR systems
• Maintains up-to-date position descriptions
• Answers candidate’s and employee’s phone and email inquiries
• Coordinates recruitment activities, including scheduling interviews and supporting the interview process
• Screens to ensure candidates meet the minimum requirement for the position
• Tracks the status of candidates in the HRIS and sends notifications as needed
• Maintains and audits the background check files
• Schedules and conducts new employee orientation and onboarding process
• Requests technology for new employees
• Prepares, organizes, and maintains employee files, ensuring accuracy and compliance through regular internal audits of files and HRIS data
• Coordinates the I-9 process, including verifying documentation, ensuring compliance with federal regulations, and maintaining accurate I-9 files
• Inputs and updates employee data in the HRIS, processes new hires, assigns and tracks completion of compulsory checklists, documentation, and training assignments, including annual training courses.
• Assists with Profile of Education Personnel (PEP) coding
• Conducts follow-up calls and check-ins with new hires post onboarding to ensure a smooth transition and address any concerns
• Conducts thorough research and resolves issues effectively, ensuring timely and accurate problem-solving
• Researches legislation and guidelines related to employee-mandated training, utilizing available resources to ensure compliance with all HR-related requirements
• Coordinates employee engagement efforts through check ins, outreach, events, etc. 
• Processes all educator/teaching certificate applications
• Manages document photocopying, scanning, and emailing, while performing additional administrative duties as required
• Supports the preparation and coordination of the evaluation process, while maintaining accurate HRIS records
• Assists in collecting and verifying required payroll documentation to ensure accurate and compliant recordkeeping
• Provides high-quality customer service by answering employee and candidate inquiries and requests
• Compiles documents for audit requests
• Travels occasionally to support statewide mandated test administration and to participate in student-sponsored events.
• Performs all other duties as assigned

To perform the position successfully, an individual should demonstrate the following competencies:

• Student Focus: Understands and prioritizes the needs of students, making decisions with their best interests in mind. Cultivates an organizational culture that fosters strong relationships with students.
• Professional Decorum: Exhibits appropriate, respectful behavior and etiquette in a professional setting, maintaining a positive attitude at all times. Upholds the standards of professionalism in all interactions.
• Servant Leadership: Serves and supports others with empathy and active listening, assisting in developing other leaders. Prioritizes team members and creates a positive, inclusive work environment.
• Adaptability: Adjusts effectively to changing circumstances, processes, requirements, or technologies. Navigates an ever-changing world with ease, demonstrating flexibility and resilience.
• Organization: Remains focused on priorities, meets deadlines, and accomplishes tasks systematically. Designs systems to support all work levels and workflows, ensuring efficiency and productivity.
• Compassion/Empathy: Understands and shares the feelings of colleagues or employees by demonstrating active listening, using emotional intelligence, and offering assistance. Promotes a supportive and understanding workplace culture.
• Problem Solving: Identifies challenges and develops effective solutions through reasoning and strategic thinking. Employs innovative approaches to overcome obstacles and achieve goals.
• Soft Skills: Possesses personal attributes and interpersonal abilities that enhance efficient communication and collaboration while maintaining emotional balance. Demonstrates strong interpersonal skills in all professional interactions.
• Action Orientation: Results-driven and proactive, making data-informed decisions to achieve goals with a focus on student outcomes. Takes the initiative to drive progress and achieve results.
• Team Development, Collaboration, and Coordination: Fosters shared goals that build trust, support, and communication. Encourages cross-departmental collaboration and coordination on tasks or projects to enhance teamwork and achieve common objectives.
• Self-Awareness: Recognizes personal strengths and weaknesses, balancing them effectively with team members' strengths. Actively seeks constructive feedback and looks for opportunities for self-development, promoting a culture of continuous improvement.

The physical demands described here represent those an employee typically performs in this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position, the employee is occasionally required to sit, stand, walk, reach with hands and arms, and stoop, kneel, crouch, or crawl. The employee must occasionally lift or move up to 15 pounds.

The work environment characteristics described here represent those that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Health insurance; dental insurance; vision insurance; basic life; short-term disability; long-term disability; 403(b) retirement plan; employee assistance program; flexible spending account.

Employment is contingent on a satisfactory criminal background check.

This position description summarizes the essential duties, responsibilities, and qualifications to clarify the general nature and scope of this position’s role in the organization. The position description does not list every task that an employee may be expected to perform. An employee assigned an unlawful duty or task should report the assignment to the Office of Human Resources. This position description does not list duties or responsibilities in any order of importance.

All UVA employees, regardless of their classification or position, are employed on an at-will basis. This means that each employee’s employment is terminable at the will of the employee or the school at any time, with or without cause, and with or without notice. No officer, agent, representative, or employee of UVA has any authority to enter into any agreement with any employee or applicant for employment other than on an at-will basis.

University View Academy is an Equal Opportunity Employer.

REQUIRED QUALIFICATIONS:

• Bachelor's Degree 
• Minimum of 5 years of related professional work experience as an educational leader, in online learning environments, and with non-traditional or traditional public school experience 

PREFERRED QUALIFICATIONS:

• Master’s Degree
• 5 + years of experience as an educational leader
• 4 + years in online learning environments
• 3 + years of charter or traditional school system