Human Resources Coordinator (Pharmaceutical Sector)

Overview: Our client is a well-established organisation seeking a Human Resources Coordinator to support the day-to-day HR operations. The successful candidate will assist with recruitment, employee records, onboarding, payroll support, training, employee relations, and general HR administration in Barbados.

Duties & Responsibilities:

General HR & Administrative Support

• Provide administrative and clerical support to the HR Department.
  
• Prepare employment letters, memos, notices, and other HR correspondence.
  
• Take minutes at HR meetings, investigations, disciplinary hearings, and Health & Safety meetings.
  
• Maintain accurate physical and electronic employee files.
  
• Coordinate HR meetings, interviews, training sessions, and staff events.
  
• Assist with employee engagement activities and HR events.
  
• Respond to general employee HR queries and direct matters as required.
  
• Provide HR support to off-site locations when needed.
  

Employee Records & Recruitment

• Maintain accurate employee records and HR databases.
  
• Track employee leave and other HR-related information.
  
• Assist with recruitment, including posting vacancies, screening applications, scheduling interviews, and conducting reference checks.
  
• Assist with new employee onboarding and orientation.
  
• Prepare documentation for staffing changes and role adjustments.
  

Payroll & Attendance

• Assist with payroll processing and monitoring of payroll records.
  
• Monitor attendance, absenteeism, and lateness.
  
• Prepare related correspondence in conjunction with the Payroll Department.
  

Training & Development

• Assist with coordinating and documenting employee training and development activities.
  
• Maintain training records and monitor completion of mandatory training.
  
• Coordinate training schedules and communicate training information to employees.
  

Employee Relations & Compliance

• Assist with employee investigations, disciplinary matters, and grievances.
  
• Maintain records relating to employee performance and disciplinary actions.
  
• Assist in ensuring HR practices comply with Barbados Labour legislation and company policies.
  
• Support the implementation and communication of HR policies.
  
• Assist with Health & Safety activities, reporting, and related documentation.
  

HR Reporting & Benefits

• Assist with the preparation of regular HR reports.
  
• Compile information for HR projects, audits, and budgeting purposes.
  
• Assist with the administration of employee benefits, including medical, health, and pension plans.
  
• Maintain strict confidentiality of employee and company information.
  
• Perform other HR-related duties and projects as assigned.
  

• Associate Degree in Human Resources, Business, or a related field.
  
• Minimum 2 years’ experience in a similar HR role.
  
• Knowledge of Barbados Labour legislation.
  
• Working knowledge of Microsoft Office, particularly Excel and Word.
  
• Knowledge of payroll software would be an asset.
  
• Excellent written and verbal communication skills.
  
• Strong organisational and problem-solving skills.
  
• High level of confidentiality, integrity, and attention to detail.
  
• Ability to work effectively with multiple stakeholders and meet deadlines.
  
• Valid light goods license and own vehicle, as some local travel is required.