The Human Resources (HR) Assistant provides administrative and operational support to the Human Resources department by coordinating employment-related processes, maintaining personnel records, supporting compliance activities, and delivering exceptional customer service to employees, students, applicants, and visitors. This position serves as a key point of contact for HR inquiries and assists with recruitment, onboarding, recordkeeping, reporting, and general office operations.
This role requires strong organizational skills, attention to detail, and a customer service–oriented approach. The HR Assistant handles sensitive employee information with discretion and accuracy, under close supervision.
Official UW Title (Code) / Job Description HR Assistant
- Assists with recruitment, personnel resource allocation, new employee orientations, and maintenance of employee records according to established policies and procedures
- May provide operational guidance and training on day-to-day activities of student workers and program staff
- Receives and responds to inquiries in-person, via email, and through various communication mediums and relays information to appropriate entities
- Interprets, applies, and disseminates routine recruitment and staffing policies, procedures, and options to leadership and employees; recommends best strategies according to established objectives and goals
- Prepares and organizes routine administrative communications, resources, and reports and maintains office equipment and supplies, under close supervision
High school diploma.
Minimum of six (6) months of experience providing administrative support in a professional office environment.
Experience delivering high-quality customer service, including responding to inquiries, resolving routine issues, and interacting professionally with internal and external customers.
Associate degree in Human Resources or a related discipline.
HR experience in higher education or a large, complex organization.
Experience managing multiple priorities, working independently, and maintaining confidentiality.
Experience using Microsoft Office programs, specifically Outlook, Word, and Excel; and human resource information system(s) (HRIS), specifically Workday.
Demonstrated ability to communicate effectively, both verbally and in writing, and maintain positive working relationships with a variety of stakeholders.
To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs. Complete applications received by end of day, July 12, 2026 are ensured full consideration. Applications submitted after July 12th may be reviewed at the discretion of the search committee or until position is filled. Required application materials include a *cover letter and resume. Applicants must complete all required fields and provide all required application materials.
*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each minimum/required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.
All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.
For questions regarding this position or recruitment, please contact:
Search Chair: Heather Knutson
Phone: 715-232-5194
Email: [email protected]
If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:
Search Coordinator: Annette Koleno
Phone: 715-232-5426
Email: [email protected]
UW-Stout Polytechnic does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term.
Guidelines to ensure consideration:
Applicants must complete all required fields and attach all required application materials.
Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.
It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.
The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.
Employee Benefits: https://www.wisconsin.edu/ohrwd/benefits/
To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)
Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates’ professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor.
Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.
In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).
UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
Skills Required
- High school diploma.
- Minimum of six (6) months of experience providing administrative support in a professional office environment.
- Experience delivering high-quality customer service, responding to inquiries, resolving routine issues, and interacting professionally with internal and external customers.
- Associate degree in Human Resources or a related discipline.
- HR experience in higher education or a large, complex organization.
- Experience managing multiple priorities, working independently, and maintaining confidentiality.
- Experience using Microsoft Office programs (Outlook, Word, Excel) and human resource information system(s) (Workday).
- Demonstrated ability to communicate effectively, both verbally and in writing, and maintain positive working relationships with a variety of stakeholders.
What We Do
The Universities of Wisconsin is a public university system that serves approximately 161,000 students and awards nearly 37,000 degrees annually, acting as a talent pipeline for the state.
