Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Position Summary:
Reporting to the Director of Administration, the Human Resources (HR) Advisor for the Desautels Faculty of Management manages a team of nine (9), consisting of two (2) HR Administrators, and seven (7) Administrative Coordinators who support the Faculty’s academic staff. The HR Advisor provides HR expertise and guidance to faculty members and administrative staff on HR matters ranging from policies and procedures, best practices, labour and employee relations and employment legislation while also serving as the key liaison with the University’s central HR unit. The position oversees core local HR operations which includes workforce planning, recruitment and retention, performance management, labour and employee relations (i.e. contributing to dispute resolution and supporting the grievance process), and ensuring compliance with McGill HR policies.
Primary Responsibilities:
- Provide HR advice and support to managers, directors and employees regarding policies and procedures on HR matters, including talent acquisition, labor and employee relations, compensation, benefits and disability management, and organizational development.
- Advise managers on the interpretation and application of HR policies, collective agreements, and institutional procedures, referring complex matters to Labour and Employee Relations as appropriate.
- Provide support on labour issues by gathering background information, assisting with investigations, providing follow‑up, keeping managers informed of file status, and liaising with HR Labor and Employee Relations throughout the grievance and arbitration processes.
- Participate in disciplinary meetings as a resource to managers and provide guidance on progressive discipline, performance improvement steps, and the preparation of disciplinary documentation, in collaboration with Labour Relations.
- Advise, review and process requests in Workday related to requests for new positions, job re‑matching, promotions, compensation requests, etc., ensuring alignment with policies and internal equity; conduct job audits as required.
- Propose and advise on the implementation of structural changes as necessary in accordance with collective agreements, internal policies, employment legislation, and organizational needs.
- Assist managers throughout the Annual Compensation Review process by explaining guidelines and timelines, validating data, and supporting the implementation of approved compensation decisions. Act as liaison with HR Compensation during the process.
- Support the performance dialogue process by providing guidance to managers and directors on documenting objectives, conducting performance discussions, addressing performance concerns, and identifying training and development needs.
- Collaborate with the HR Benefits and Disability Management Office, and managers to support the effective administration of disability and leave cases; assist with coordinating short‑ and long‑term disability processes and providing information on leave entitlements.
- Supervise the team by providing clear direction, ongoing coaching and mentorship to support individual and team performance.
- Undergrad degree in Administration, Human Resources, or a related field
- CHRA certification a strong asset.
- Proven experience in working in a unionized environment and in-depth understanding of labor legislation.
- Demonstrated experience in managing a team.
- Client-focused with demonstrated ability to work autonomously and think critically.
- Demonstrated ability to prioritize tasks and meet deadlines while managing multiple, often conflicting, demands.
- Strong interpersonal skills and ability to handle challenging situations and difficult conversations.
- Experience in addressing emotionally charged interactions with empathy, diplomacy, calm demeanour, and sound judgment.
- Strong attention to detail with the ability to maintain confidential personnel files.
- Proficient with Microsoft suite (Excel, Word, and PowerPoint and Outlook). Experience with HR Information Systems like Workday is an asset.
- Demonstrated effective verbal and written communication skills in English and French when working with staff at all levels.
#LI-Hybrid
As one of Montreal's Top Employers, here is what we offer:
- Competitive benefits package (Health, Dental, Life Insurance)
- Defined contribution pension plan (with employer contribution up to 10%)
- Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
- Competitive vacation policy
- Two (2) personal days
- Two (2) floating holidays
- Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
- Paid time off over the December holiday period
- Tuition waiver for regular employees and their dependents
- Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Annual Salary:
Job Profile:
MPEX-HRM2D - Human Resources Generalist - Professional 2Hours per Week:
Supervisor:
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
Skills Required
- Undergraduate degree in Administration, Human Resources, or related field
- Minimum of 3 years related HR experience
- Proven experience working in a unionized environment and knowledge of labour legislation
- Demonstrated experience managing a team
- Client-focused, able to work autonomously and think critically
- Ability to prioritize tasks and meet deadlines while managing multiple competing demands
- Strong interpersonal skills and ability to handle challenging situations and difficult conversations
- Experience addressing emotionally charged interactions with empathy, diplomacy, calm demeanour, and sound judgment
- Strong attention to detail and ability to maintain confidential personnel files
- Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Demonstrated effective verbal and written communication skills in English and French
- Authorization to work in Canada and willingness to work in the province of Quebec
- CHRA certification
- Experience with HR information systems such as Workday
What We Do
McGill University is a public research university with extensive research activities across various engineering disciplines, including civil and materials engineering, focusing on areas like construction materials and advanced manufacturing.
