Inspiring Success, Creating Community
*Onsite position, must be commutable to Burlington, Massachusetts
Why Join Northbridge:
We care about our team and offer lots of benefits for your growth and happiness.
Competitive Compensation: Get paid well for your skills and hard work. The pay range listed for this position represents the hourly wage the organization reasonably and in good faith expects to pay at this time. Final compensation will reflect your expertise, experience, and dedication.
Flexible Scheduling: Have a flexible schedule that fits your life.
Time Off: Take breaks with paid holidays, vacation, and personal days.
Health and Wellness: Stay healthy with good insurance for you and your family.
Financial Security: Plan for the future with a 401(k) and company match.
Invested in You: ongoing training and growth opportunities.
The Human Resources Administrator provides operational, administrative, and systems support that strengthens the full associate lifecycle, from recruitment and onboarding through engagement and retention. This role ensures the accuracy, integrity, and timeliness of HR data and processes while helping maintain efficient, compliant, and people-centered HR operations.
Serving as a trusted resource, this position supports HR systems and workflows, maintains confidential records, assists with benefits and leave administration, and helps ensure compliance with federal, state, and company requirements. By strengthening HR operations and delivering responsive, high-quality service, the Human Resources Administrator plays an important role in enhancing the associate experience while upholding Northbridge’s values of Respect, Compassion, and Integrity.
• Maintain accurate associate records within the HRIS, ensuring timely processing of hires, transfers, promotions, compensation changes, and terminations
• Support HR system audits to promote data integrity, compliance, and reporting accuracy
• Assist with workforce reporting, metrics, and analytics to support informed decision-making
• Manage electronic personnel files in alignment with company policy and regulatory standards
• Support timekeeping and payroll administration through data validation and follow-up
• Support Applicant Tracking System (ATS) workflows to ensure a smooth and professional candidate experience
• Coordinate pre-employment processes including background checks, reference checks, and onboarding documentation
• Facilitate onboarding logistics and ensure completion of required employment documentation
• Serve as a welcoming and responsive point of contact for applicants and new hires
• Assist associates with benefits enrollment, qualifying life events, and general inquiries
• Support annual open enrollment processes
• Support leave of absence management and communication with third-party administrators
• Help ensure compliance with federal and state leave regulations
Compliance
• Support audit preparation and regulatory reporting
• Ensure I-9 compliance and employment verification documentation
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 3–5 years of HR administrative or HR operations experience preferred
• Experience with HRIS (UKG) and Applicant Tracking Systems required
• Knowledge of benefits administration and leave processes preferred
• Strong attention to detail with the ability to manage confidential information
• Excellent communication, organization, and customer service skills
• Advanced proficiency in Microsoft Office Suite, particularly Excel (including pivot tables, formulas, and data analysis), Word (document formatting and policy development); ability to create reports, and produce professional-level documentation and presentations.
Full-time, onsite position.
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Live Well, Love Life
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Skills Required
- Associate's or bachelor's degree in Human Resources, Business Administration, or a related field
- 3-5 years of HR administrative or HR operations experience
- Experience with HRIS, specifically UKG
- Experience with Applicant Tracking Systems
- Knowledge of benefits administration and leave processes
- Strong attention to detail and ability to manage confidential information
- Excellent communication, organization, and customer service skills
- Advanced proficiency in Microsoft Office, especially Excel, including pivot tables, formulas, and data analysis
- Proficiency in Word for document formatting and policy development
- Ability to create reports and professional documentation and presentations
- Successful criminal background screening
- Valid proof of full COVID-19 vaccination or commitment to obtain vaccination within 30 days, unless exempt
What We Do
Northbridge Companies is a privately held New England senior housing provider and operator. It develops, owns, manages, and advises on senior living communities, serving its portfolio and third-party clients. Its services span independent living, assisted living, memory care, and continuing care retirement communities across Connecticut, Maine, Massachusetts, and New Hampshire, with a focus on quality care and services for seniors.
