Human Resources Administrative Assistant

May Institute’s Human Resources team is seeking a Human Resources Administrative Assistant to support key HR operations, employees, and HR initiatives.

About Your Role 

The Human Resources Administrative Assistant provides administrative support for key operational functions and the SVP of HR. Responsibilities include maintaining accurate records, handling confidential information, and helping ensure HR processes and initiatives run smoothly.

We are seeking a highly organized, detail-oriented, and motivated administrative professional who can build strong relationships with internal and external customers, effectively manage multiple priorities, and contribute innovative solutions to support the Human Resources team. The ideal candidate thrives in a fast-paced environment, demonstrates strong problem-solving abilities, and takes ownership and pride in delivering high-quality work. This role offers an excellent opportunity to gain valuable experience within Human Resources, contribute to meaningful organizational initiatives, and support your ongoing professional growth and development.

• Maintain employee personnel files and HR systems, ensuring accuracy and confidentiality
• Manage leave of absence by tracking documentation, building and maintaining leave spreadsheets and conducting bi-weekly meetings with HR field representatives
• Maintain the Leave of absence mailbox and respond to employees' and HR Field Representatives' inquiries regarding FMLA eligibility, procedures, policies and preparing leave paperwork
• Prepare reports, spreadsheets, and HR documentation as requested

• Update the MA DFML website with the employer's response to notifications received for State leave requests from employees
• Support compliance efforts, including audits, 1-9 verifications, and required postings
• Provide administrative support to the SVP of HR, including scheduling meetings, maintaining calendars, preparing correspondence and reconciliation of invoices
• Perform general office duties such as filing, scanning, data entry, and ordering supplies

• High school diploma or equivalent required; associate or bachelor's degree preferred, or equivalent work experience
• 2+ years of administrative or HR support experience preferred
• Strong organizational skills and attention to detail
• Ability to handle sensitive and confidential information with professionalism
• Proficiency in Microsoft Office (Outlook, Word, Excel); experience with HRIS systems a plus
• Excellent written and verbal communication skills
• Ability to prioritize tasks, meet deadlines, and work in a fast-paced environment

• Professional and customer-service-oriented demeanor
• Strong time-management and multitasking abilities
• Dependable, proactive, and team-oriented
• Comfortable working independently with minimal supervision

• Competitive Pay: $24/hour
• Health Benefits: Medical, dental, and vision insurance.
• Education Support: Tuition reimbursement & student loan repayment assistance.
• Retirement Planning: 4038 with employer match.
• Career Growth: Paid training, certification programs, and advancement pathways.