HR Specialist

Sommaire de position / Summary of Position:

Le spécialiste des RH soutient et améliore les initiatives RH de l’organisation en générant des résultats et en contribuant aux efforts de l’équipe en atteignant les objectifs établis.
The HR Specialist supports and enhances the organization’s HR initiatives by driving results and contributing to team efforts by accomplishing established goals.   

Responsabilités essentiels / Essential Duties and Responsibilities:

• Participer au recrutement et à la présélection, et publier en interne les nouvelles offres horaires selon les demandes soumises et approuvées par les gestionnaires.

• Préparer le dossier de recrutement, examiner les formulaires de recrutement des candidats une fois remplis et rédiger la lettre d'offre.

• Mène les séances d'orientation et autres formations des nouveaux employés, selon les besoins.

• Inscrire les nouveaux employés dans WorkDay, leur fournir leurs informations, numéros et photos pour identification et inscription Kronos.
• Créer les dossiers des nouveaux employés, classer les documents et conserver les documents dans les dossiers appropriés.

• Ouvrir, suivre, et mettre à jour et fermer les dossiers de griefs.

• Assister le service de la paie dans les mises à jour de la paie (congés, modifications de salaire, etc.).

• Suivre et respecter la convention collective, s'assurer que les mises à jour et les modifications sont respectées et suivies par la direction.

• Mettre à jour les bases de données internes (nouvelles embauches, changements de nom/adresse, informations bancaires, enregistrement des congés).
• Traiter les inscriptions aux régimes d'avantages sociaux et de retraite des employés et les changements de bénéficiaires.

• Coordonner le système de dossiers des employés afin de garantir un accès et des contrôles appropriés, et tenir à jour les dossiers et les registres conformément aux exigences légales et aux politiques et procédures de l'entreprise.

• Tenir à jour les tableaux d'affichage, le suivi du recrutement et le suivi des entretiens de départ.

• S'assurer que les rapports hebdomadaires, mensuels et ponctuels sont complétés avec exactitude et dans les délais.

• Accomplir la mission des ressources humaines et de l'organisation en obtenant les résultats nécessaires.

• Favoriser et entretenir des relations de travail positives avec les managers, les employés et les représentants syndicaux.

• Assist with recruiting and pre-screening and post internally new hourly openings based on submitted and approved requests from Managers
• Prepare hiring package, review candidate’s hiring package forms when completed, and prepare Offer letter
• Delivers new hire orientation and other training programs as needed
• Enroll new employees in WorkDay, provide new hires info, numbers and pictures for ID and Kronos registration
• Create new employee files, file papers and maintain documents in appropriate employee files
• Open, track, log (update), and close grievance case files
• Assist payroll department with payroll updates (i.e. leave of absences, salary changes, etc.)
• Follow and abide by the collective agreement, ensure updates and changes are respected and followed by management
• Update internal databases (i.e., new hires, name/address changes, banking information, record leaves)
• Process employee benefit and pension enrollment and beneficiary changes
• Coordinate the employee file system to provide appropriate access and controls and maintain files and records in accordance with legal requirements, and company policies and procedures
• Maintain bulletin boards, recruiting tracker, exit interview tracker.  
• Ensures that weekly, monthly, and ad-hoc reports are completed accurately and in a timely manner 
• Accomplishes human resources and organization mission by completing related results as needed.
• Foster and maintain positive working relationships with managers, employees, and union representatives

Éducation / Education:

• Diplôme universitaire préféré ou formation et expérience collégiales équivalentes.

• Preferred university degree or equivalent college education and experience.

Expérience de travail / Work Experience:

• Expérience professionnelle préalable en ressources humaines ou formation collégiale en RH
• Expérience professionnelle préalable en administration de la paie
• Expérience professionnelle préalable en milieu syndiqué
• Une connaissance générale des conventions collectives (CC) est un atout
• Prior work experience in a Human Resources or college education in HR
• Prior work experience in payroll administration
• Prior work experience in a unionized environment
• General knowledge of Collective Bargaining Agreement (CBA) is an asset

Position Summary:

The HR Specialist supports and enhances the organization’s HR initiatives by driving results and contributing to team/units, efforts by accomplishing established goals.   

Essential Duties and Responsibilities:

• Prepare and post internally new hourly openings based on submitted and approved requests from Managers
• Prepare hiring package, review candidate’s hiring package forms when completed, and prepare Offer letter
• Delivers new hire orientation and other training programs as needed
• Enroll new employees in WorkDay, provide new hires info, numbers and pictures for ID and Kronos registration
• Organize and maintain personnel records
• Generate and upload required reports from Kronos and SACS and complete OPRS for YEG, YWG, YQR units
• Open, track, log (update), and close grievance case files
• Assist payroll department by providing relevant employee information (e.g., leaves of absence, sick days and work schedules)
• Update internal databases (i.e., new hires, name/address changes, banking information, record sick or maternity leave)
• Process employee benefit and pension enrollment and beneficiary changes
• Create new employee files, file papers and documents in appropriate employee files
• Coordinate the employee file system to provide appropriate access and controls and maintain files and records in accordance with legal requirements, and company policies and procedures
• Maintain bulletin boards, recruiting tracker, exit interview tracker.  
• Ensures that weekly, monthly, and ad-hoc reports are completed accurately and in a timely manner 
• Accomplishes human resources and organization mission by completing related results as needed.
• Foster and maintain positive working relationships with managers, employees, and union representatives

Education:

• Preferred university degree or equivalent college education and experience.

Work Experience:

• Prior work experience in a Human Resources or college education in HR
• Prior work experience in payroll administration
• Prior work experience in a unionized environment
• General knowledge of Collective Bargaining Agreement (CBA) is an asset

Job Skills:

• Knowledge of provincial and federal employment law

Position requires experience and skills in: 

• Effective relationship building
• Business partnering
• Cross-functional collaboration
• Talent acquisition
• Analysis
• Time management
• Prioritizing multiple projects/tasks
• Working independently
• Candidate must have strong interpersonal skills, and be highly organized, action oriented and collaborative
• Must have strong computer and database application skills (Excel, Word, PowerPoint, etc.)
• Workday or other HRIS experience is a strong asset