HR Operations Specialist

Vistar Media is the home of out-of-home (OOH). As a global ad tech company and the world's largest digital out-of-home (DOOH) advertising marketplace, we offer technology designed to make buying and selling OOH media easier. Our goal is simple: to help the world's marketers leverage OOH's unique ability to motivate and delight. 

From strategic partnerships with major media owner networks to executing impactful campaigns with renowned global brands such as Nestlé, Porsche, Target, and Levi's, our team is filled with passionate, innovative, and collaborative problem solvers, engaging and entertaining consumers like you in the real world. Find your home in out-of-home - find your people at Vistar.

As of January 2025, Vistar Media was acquired by T-Mobile and is now part of T-Mobile Advertising Solutions. By combining our DOOH expertise with T-Mobile’s unique customer insights and expansive omnichannel capabilities, we’re creating new opportunities to innovate at scale and make a meaningful impact on the future of out-of-home media.

The EMEA region at Vistar Media is growing fast - what started with payroll in the Netherlands, Germany, and the UK has expanded to Sweden, Belgium, and France. With each new market, payroll has been a key factor in building employee trust and ensuring operational success.

We’re looking for a HR Operations Specialist to support our expanding footprint. You’ll report into our Amsterdam-based Senior HR Business Partner and manage day-to-day payroll operations across EMEA.

You’ll be part of our local People Ops team in Amsterdam while collaborating with a global People Ops team that includes four HRBPs across regions and a core team based in New York.

If you’re organized, detail-oriented, and ready to thrive in a dynamic international environment, we’d love to meet you.

• Global Payroll Operations: Support managing accurate and timely end-to-end payroll processing for multiple EMEA and APAC countries (e.g., NL, FR, DE, BE, UK, AUS, SG), ensuring compliance with local laws and internal policies.

• Global EOR Management: Support managing global Employer of Record (EOR) payroll and administration in locations including New Zealand, Brazil, Thailand, and Sweden, serving as the main contact for EOR partners.

• Vendor Management: Coordinate with international payroll vendors, monitor service-level agreements (SLAs), and proactively resolve processing issues.

• Discrepancy Resolution: Support in resolving payroll discrepancies and assist with basic account reconciliations.

• Process Documentation: Help document payroll procedures and maintain internal resources to support consistency and accuracy.

• Continuous Improvement: Stay informed on payroll and benefits best practices and suggest process improvements.

• Onboarding: Own the payroll onboarding process by collecting and transferring employee data to vendors and managing statutory calculations.

• Offboarding: Assist with offboarding processes, including final pay processing, severance, pro-rata bonuses, and coordinating with vendors.

• HRIS Administration: Help manage HRIS administration, including system configuration, data maintenance, and reporting.

• Immigration Support: Assist with immigration and visa processes, including managing the 30% expat scheme, recordkeeping, and compliance with country-specific requirements.

• Benefits Administration: Support international benefits administration, including enrollments, changes, and employee communication to ensure accurate data flow.

• Market Expansion: Support payroll setup in new markets by researching local payroll practices, statutory requirements, and potential vendors while coordinating with Legal, Finance, and People Ops teams.

• +2 years of experience in Dutch payroll.

• Bachelor degree in a similar field (HR, Economics, Finance, Business administration, etc.).

• Excellent skills in excel.

• English is a must, another European language (Dutch, German, French) is a plus.

• Good understanding of Dutch employment laws (vacation money, 30% ruling, etc.).

• Experience with international payroll is nice to have.

• Based in The Netherlands and able to work from the Amsterdam office.

• You’re curious, proactive, and eager to dive into the details to make sure everything runs smoothly behind the scenes.

• You enjoy structure and processes but you’re also flexible enough to adapt when things change (which they often do in international environments).

• You’re someone people trust with sensitive information: discreet, reliable, and always professional.

• You find satisfaction in getting things right and spotting errors before they become problems.

• You communicate clearly and kindly, whether you’re talking to a teammate, a vendor, or someone who just joined the company.

• You like working in a team but can also take ownership of your tasks and move them forward independently.

• You bring positivity and a can-do mindset, especially when solving tricky problems or navigating new systems

• Competitive salary & bonus scheme

• 25 paid vacation days - plus 1 extra day if you haven’t taken any sick days during the year

• Solid pension plan

• Commuting allowance (NS Business Card or Swapfiets subscription)

• Quarterly Lifestyle Stipend of up to €250

• Daily lunches, snacks, and drinks at our Amsterdam office

• Global Employee Exchange Program - work from another Vistar office like New York, Sydney, or London for a few months

• Continuous learning opportunities to support your professional growth

• Friday knowledge-sharing sessions, followed by drinks at the office (or on our sunny terrace!)

• A spacious, modern office just 10 minutes by bike from Amsterdam Centraal

If you’re ambitious, highly driven, and interested in making an impact, Vistar is the place for you. Apply to join our team… we’ll see you out there.