HR Operations Coordinator, EMEA Support (Belgium, France & Spain)

Let’s be #BrilliantTogether

Overview:

We are looking for an HR Coordinator, based in Manilla to support our Belgium, France and Spain employee population, and provide additional support and back up to others in the EMEA HR team during busy periods. You will report to a Senior HR Generalist based in Brussels and will be part of a new HR Operations team which is being established. In this role you will develop a broad range of HR expertise, gaining experience across different disciplines. This role would suit a motivated junior HR professional, looking to further develop their HR career.

Responsibilities:

• Submitting the monthly payroll, ensuring required data is accurate and timely and partnering effectively with the internal payroll team.

• Onboarding and offboarding administration which includes partnering with recruitment, providing all necessary paperwork, liaising with payroll and benefit providers, updating Workday (HRIS), undertaking HR onboarding sessions and managing probation periods. Ensure leaver administration is actioned in accordance with required processes, including preparing leaver letters.

• Managing employee updates in various systems, including Workday and ServiceNow.

• Strong implication during Proxy Season time to collect and update data in Workday (TOIL, review working schedule)

• Updating our Intranet (SharePoint) regularly on policies, benefits, public holiday EMEA, etc.

• Tasks relating to immigration administration, such as providing visa support letters.

• Managing the administration of benefits, including updating employee benefit information, assisting employees with benefit-related queries and supporting the annual benefit renewal process

• Build and maintain strong partnerships with other groups such as Finance, Corporate Services, and IT and foster positive and respectful working relationships.

• Identify areas for improvement and recommend appropriate solutions to address the needs of a growing organisation.

• You will potentially receive additional responsibilities and be involved in ad hoc projects.

• Be the back up of others HR Coordinators in the EMEA region

• Be the first point of contact for employee queries which will entail communicating HR policies and processes.

Qualifications:

• Bachelor’s degree graduate in Psychology, Human Resources, or any Business-related discipline.

• Minimum of 3-5 years of relevant experience in a HR similar role, ideally gained at a company that has seen rapid growth and continues to evolve. 

• Highly organised and ability to prioritise, meet deadlines and manage workload effectively.

• An interest and understanding of employment law and willingness to continually expand and develop knowledge and skillset.

• Demonstrate good judgement, act with integrity, credibility and professionalism.

• Strong communication and collaboration skills and able to build relationships across all levels of the business in a global operating environment.

• Proficient in Microsoft Office (especially Excel) and experience using Workday would be beneficial.

This role will be assigned on non-traditional shift or mid-shift schedule, particularly with working hours from 3:00 PM to 12:00 MN and hybrid work setting.

#LI-CCA0818 #ASSOCIATE #HUMANRESOURCES

What you can expect from us

Our people are the moving force behind ISS STOXX. We are dedicated to hiring the best, most talented people in our industry and empowering them with the resources and support to enhance their career, health, financial and personal well-being. 

We are committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We are invested in our people and are working every day to ensure a diverse, equitable, and inclusive workplace.

Let’s empower, collaborate, and inspire one another. 

Let’s be #BrilliantTogether.

About ISS STOXX

ISS STOXX GmbH is a leading provider of research and technology solutions for the financial market. Established in 1985, we offer top-notch benchmark and custom indices globally, helping clients identify investment opportunities and manage portfolio risks. Our services cover corporate governance, sustainability, cyber risk, and fund intelligence. Majority-owned by Deutsche Börse Group, ISS STOXX has over 3,400 professionals in 33 locations worldwide, serving around 6,400 clients, including institutional investors and companies focused on ESG, cyber, and governance risk. Clients trust our expertise to make informed decisions for their stakeholders' benefit. 

Visit our website: https://www.issgovernance.com

View additional open roles: https://www.issgovernance.com/join-the-iss-team/

Institutional Shareholder Services (“ISS”) is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. It is our policy to prohibit discrimination or harassment against any applicant or employee on the basis of race, color, ethnicity, creed, religion, sex, age, height, weight, citizenship status, national origin, social origin, sexual orientation, gender identity or gender expression, pregnancy status, marital status, familial status, mental or physical disability, veteran status, military service or status, genetic information, or any other characteristic protected by law (referred to as “protected status”). All activities including, but not limited to, recruiting and hiring, recruitment advertising, promotions, performance appraisals, training, job assignments, compensation, demotions, transfers, terminations (including layoffs), benefits, and other terms, conditions, and privileges of employment, are and will be administered on a non-discriminatory basis, consistent with all applicable federal, state, and local requirements.