HR Executive

Why Valmont
 

We’re Here to Move the World Forward.

Valmont impacts millions of people around the world every day, yet they might not realize the many ways. Our technology is helping feed the growing population, supplying the world with more reliable energy and access to renewables, enhancing connectivity in remote and urban locations to create a sustainable future and so much more. Simply put, Valmont is advancing agricultural productivity and reimagining vital infrastructure to make life better.

Join a Fortune 1000 company that respects hard work, honors diversity and invests in our employees as we focus on creating the world of tomorrow, today. We are the modern workforce. Are you ready to move the world forward? Apply now.

A Brief Summary of This Position:

We are looking for a detail-oriented and proactive Junior HR Admin Executive to support both Human Resources and Administrative functions within our Shared Services team. This role is split equally between HR responsibilities and administrative support, ensuring smooth operations and positive employee experience. The ideal candidate is organized, service-oriented, and able to manage multiple tasks efficiently.

Essential Functions:

Human Resources (50%)

Employee Engagement & Support

• Plan and coordinate employee engagement activities with the PEC committee.
• Manage logistics and purchasing for engagement initiatives.
• Promote and support participation in the Employee Assistance Program (EAP).
• Respond to employee enquiries related to benefits, working arrangements, and general HR support.

HR Systems

• Assist in preparing and updating data for Workday.
• Audit and maintain accurate employee records in Workday.

Recruitment Administration

• Support recruitment processes including job postings, interview scheduling, candidate status updates, reference checks, and medical screenings.

Learning & Development

• Organize and facilitate monthly “Lunch and Learn” sessions to promote continuous learning.
• HRDF Grant claim processing for team building and all trainings.

Internal Communications

• Update and maintain the “VCSS Community” SharePoint site.
• Coordinate and contribute to the monthly internal newsletter.
• Cascade company updates from corporate and office (IGB) via email or Zoom (VCSS Communication)

Compliance & Statutory Liaison

• Liaise with statutory bodies and government agencies on HR-related matters.
• Ensure compliance with local labour laws and reporting requirements.

Administrative Support (50%)

Office Administration

• Coordinate travel arrangements for employees and visitors.
• Monitor “Report to Office” compliance and conduct quarterly audits.
• Manage documentation for Work From Home requests.
• Provide general office administrative support including supplies management, meeting room bookings, and vendor coordination.
• Manage all incoming and outgoing mails or courier services. Management of company physical mailbox.
• Handle incoming calls from external parties. Address enquiries from calls and route to the correct PIC.
• Engagement with Building management on defects, access cards, parking card, working permit for vendor and other related matters.

Statutory & Government Liaison (Admin)

• Liaise with government agencies on administrative matters such as office licensing, permits, and compliance documentation.

Required Qualifications of Every Candidate (Education, Experience, Knowledge, Skills and Abilities):

• Diploma or Degree in Human Resources, Business Administration, or related field.
• 3 to 4 years of experience in HR or administrative roles preferred.
• Familiarity with HRIS systems (Workday, ADP) is an advantage.
• Strong organizational, communication, and multitasking skills.
• Proficient in Microsoft Office and SharePoint.
• Able to work independently and collaboratively in a fast-paced environment.

Valmont does not discriminate against any employee or applicant in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, veteran status, disability or any other characteristic protected by law.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

If you have a disability and require any assistance in filling out the application for employment email [email protected].

• Communication Skills: Strong written and verbal communication skills to interact effectively with employees, vendors, and government agencies.
• Attention to Detail: High level of accuracy in handling data, records, and documentation across HR and finance functions.
• Tech Savvy: Proficient in Microsoft Office Suite, SharePoint, and HRIS platforms such as Workday and ADP.
• Multitasking & Time Management: Capable of managing multiple priorities and deadlines across HR and administrative tasks.
• Problem Solving: Resourceful in resolving employee queries and administrative issues with a customer-service mindset.