Council on Energy, Environment
and Water (CEEW), New Delhi
HR Operations Executive
Terms of Reference
At
CEEW, we are deliberate about what we stand for (and what we don’t stand for!)
as an employer. We are proud to build careers in public policy and social
impact.
• We offer strong visionary leadership – with emphasis on
research and impact at scale
• We actively promote leadership by initiative
• We celebrate talent and ambition
• You will be surrounded by smart ambitious people who will
challenge you and help you grow
• You will learn faster than your peers in other organisations
• Curiosity and irreverence, as well as responsibility, come
together at CEEW
• You will get above-market remuneration
• We provide a safe space for all
• At CEEW, your life is your example for others
Designation offered:
HR Operations Executive
Team: Human Resources
Reporting to: Human Resource Consultant
Location: New Delhi, India
Purpose: CEEW
seeks to hire a “tech savvy “and a “detail & process
oriented’” HR – Operations Executive, a role
that will be imperative in supporting the day-to-day operations for the
HR function as a whole. S/he will be involved across the people ecosystem including data analytics, employee
data, employee check-ins and
managing end-to-end employee records and documentation. The
role will involve HR reporting, MIS, Recruitment operations,
Induction schedules, Vendor management, Leaves
and benefits management and statutory policy and
labour compliances. The role-holder
must have great attention to detail, enjoy data and
documentation, and streamlining processes. S/he must be very
well planned and organised and possess the ability to drive closures on a daily
basis. This role will give the incumbent an opportunity to work on
all aspects of the HR life cycle.
Job Duties and Accountabilities
Primary responsibilities
HR Operations
∙ Lead the employee-lifecycle processes
around recruitment, payroll, benefits, performance
management, HR policies and exit
∙ Owner and creator of all
records and documentation pertaining to employees:
o Reference
checks
o Draft and
final offer letters and recording acceptances in the correct folders
o All compensation
and performance records
o Renewal,
confirmation, experience and internship letters
∙ Keeping an up-to-date database
of all employees (full-time, consultants, interns) by
maintaining their employee files both in soft and hard copy format and
keeping the Admin tracker and staff
organogram continuously updated; Conducting a process-check to drive
improvements in employee MIS and automating the same
∙ Managing and verifying invoice
approval for interns and consultants, ensuring and approving registration on
Zoho
∙ Managing onboarding of employees right from
sending out offer letter, scheduling and taking induction sessions,
sending out introduction emails, workstation allocation etc.
∙ Own the Zoho platform from an HR
perspective – for all employee additions and deletions, as well as all
data/ dashboard requirements; Collating and analysing employee
data from the platform and sharing of key dashboards with Head -
HR and members of the Leadership Group
∙ Manage exit process (interview,
feedback, full & final settlements)
∙ Review, update and maintain policies in
line with statutory changes; Conduct key policy trainings with
employees and managers
∙ Support in providing data for any CEEW-wide
surveys pertaining to employee engagement, compensation, wellness etc.
∙ Analyse and interpret business process issues
and make recommendations to management and the wider HR team in relation to
system updates and process improvements
∙ Partner with colleagues to resolve more
complex issues, ultimately reducing escalations ensuring compliance
∙ Establish strong connects with employees; Be
the face of HR for day-to-day employee needs, issues and doubt
resolution
Recruitment coordination
∙ Providing end-to-end support with scheduling
of interviews by coordinating with various stakeholders across all levels for
the same
Other responsibilities
∙ Be involved and spearhead institutional
initiatives, as and when required
Selection Criteria
Qualification and work experience
∙ Undergraduate degree in Economics/ Statistics/
Mathematics or Master’s/ MBA degree in Human
Resource
∙ Strong experience in
handling operations & prior experience of working on
an ERP platform.
∙ 3-4 years of experience in
HR operation management
Key skills
∙ Interest and passion about human resources as
a field
∙ High level of drive and self-motivation
∙ Mind-set to work in project-mode owning
schedules, timelines and quality of deliverables
∙ Ability to work with large quantities of data
and MIS; Technology-orientation towards automation and process simplification
∙ Good written and
spoken communication skills
∙ Ability to manage
schedules and timelines while keeping the
overall outcomes in mind
∙ Demonstrated interpersonal skills to be able
to build trusting relationships with colleagues, managers and stakeholders
∙ Ability to understand the big picture and
translate it into concrete, achievable goals
∙ Striving for rigour and value-add in work
outcomes
If you
are passionate about owning employee data and records across all HR
touch-points, we would like to speak to you. If you can simplify and automate
this process, then we would definitely consider hiring you! If you can
collaborate with others to turn this information into actionable insights to
enhance the employment experience, you are probably the candidate we are
looking for!
CEEW
operates in a dynamic environment and the candidate will be required to show
flexibility in undertaking a variety of tasks.
Compensation
Competitive compensation – commensurate to the experience and
matching the best of standards adopted by industry or other similar
organisations for similar roles.
Application Process
CEEW is an equal opportunity employer and the selection process
does not discriminate on the basis of age, gender, caste, ethnicity, religion,
or sexuality. Female candidates are encouraged to apply.
Applications
will be reviewed on a rolling basis. Interested applicants are advised to apply
at the earliest possible.
Only
shortlisted candidates will be notified by us. We appreciate your interest.
Skills Required
- Undergraduate degree in Economics, Statistics, or Mathematics, or a Master's degree or MBA in Human Resources
- 3-4 years of experience in HR operations management
- Strong experience handling operations
- Prior experience working on an ERP platform
- Ability to manage HR data, MIS, employee records, and documentation
- Technology orientation toward automation and process simplification
- Good written and spoken communication skills
- Demonstrated interpersonal and stakeholder relationship-building skills
What We Do
The Council on Energy, Environment and Water (CEEW) is an India-based, globally engaged, independent and non-partisan not-for-profit policy research institution and think tank. It analyses critical questions concerning energy, environment and water, using data, integrated analysis and strategic outreach to influence resource use and sustainable development. CEEW conducts high-quality research and advises policymakers across India and the Global South through evidence-based public engagement.
