Most Executive Assistant roles are about managing someone else's calendar and inbox.
This one goes further: you'll take real ownership of financial admin, contracts, hiring support, and the founder's day-to-day. The things that need to get done right and on time, every time, without being chased.
If you want a role with real trust and real responsibility, not just task-following, but not "reinvent how the company works" either, this is built for that.
About FuelerateFuelerate helps ecommerce brands grow through Conversion Rate Optimization (CRO), A/B Testing, and Meta Ads media buying.
We're growing fast enough that a lot of day-to-day operational work: invoicing, contracts, scheduling, hiring admin, has been sitting with the founder longer than it should. This role exists to take that off his plate, reliably.
What You'll DoFinancial & Contract Administration
- Run the invoicing cycle and monthly payroll process
- Prepare and send client and employee contracts from existing templates
- Handle payment follow-ups
- Specific scope and autonomy here are discussed as part of the interview process
Communication & Calendar
- Manage inbox and Slack, triage what needs the founder's attention vs. what doesn't
- Manage the calendar: book calls, protect focus time, keep things organized
- Daily and weekly check-ins to keep everything on track
Hiring Support
- Source and screen candidates against a role description
- Manage the hiring pipeline and schedule interviews
- Prepare onboarding documentation
- You won't make the final hiring call, but you'll shape who gets in front of the founder
Founder Support
- Travel planning and logistics
- Personal appointments and errands where useful
- Following up on what matters so nothing falls through
This is a role built on consistency and trust. Doing the recurring, important things right, every time, more than it's built on redesigning how things work. If you naturally spot a better way to do something, we want to hear it, but that's a bonus, not the job description.
What We're Looking For- Experience in Executive Assistance, HR/Recruiting, or Operations administration
- Highly organized, comfortable with detail and repetition
- Confident with ClickUp and Google Sheets (or a fast learner)
- Clear written and spoken English
- Trustworthy with sensitive information, financial, hiring-related, and personal
- Reliable and consistent, someone who does what they say they'll do, on time, without being reminded
- Remote
- Full-time from day one
- Strong written and spoken English required
- Compensation: $1,000–$1,500/month, based on experience and performance
Submit your application through the official link only.
Applications sent via DM or email will not be considered.
Skills Required
- Experience in Executive Assistance, HR/Recruiting, or Operations administration
- Highly organized and comfortable with detail and repetition
- Confident with ClickUp
- Confident with Google Sheets (or fast learner)
- Clear written and spoken English
- Trustworthy with sensitive information (financial, hiring, personal)
- Reliable and consistent; completes tasks on time without reminders
- Full-time availability from day one
What We Do
Fuelerate is a growth agency that partners with ambitious Shopify direct-to-consumer brands to increase conversions, average order value, and scale profitably. They use data-driven CRO, A/B testing, design, analytics and paid-media creative to improve funnels and drive measurable revenue. Fuelerate operates as a remote team, offers client-focused services and masterclasses, and emphasizes fast, impact-driven growth for eCommerce businesses.
