HR Coordinator

The HR Coordinator provides administrative and operational support to the HR Business Leader (HRBL) team by ensuring accurate processing of HR actions, preparation of standard documentation, and coordination of routine HR activities. The role partners closely with the Shared Success Center and HR Centers of Expertise (COEs) to support consistent HR service delivery across operating companies and support functions. This role is critical in ensuring smooth HR processes across the employee lifecycle and supporting  HRBLs in their focus on strategic work. The ideal candidate is detail-oriented, proactive, highly organized, and comfortable managing multiple priorities in a fast-paced environment.

Essential Responsibilities

HR Transactions & Processes (40%)

• Process HR workflows and transactions from start to finish, including initiating entries, reviewing for accuracy, monitoring progress, and coordinating with the Shared Success Center to ensure timely completion.
• Assemble documentation for employee or organizational changes (e.g., forms, position IDs, cost center details, effective dates) to support clean downstream processing.
• Run standard reports or data extracts (e.g., rosters, employee lists) and prepare clearly labeled spreadsheets for HRBL use.
• Escalate issues appropriately and support closing process gaps to improve efficiency.

Documentation & Administrative Support (40%)

• Prepare and maintain HR forms, trackers, and checklists to support consistent practices across the HRBL team.
• Draft, update, and format job descriptions using approved templates; coordinate routing, approvals, and filing.
• Assist HRBLs with basic information gathering (e.g., attendance summaries, policy lookups, file pulls) to support employee relations preparation.
• Maintain shared HR resources and documents, ensuring current versions are organized and accessible.

Program & Meeting Support (25%)

• Support the launch and administrative steps of new and ongoing HR programs, including safety activities, compliance initiatives, and other HR programs to enhance the employee experience.
• Manage distribution lists, timelines, and follow-ups for HRBL‑led rollouts.
• Assist HRBLs with creating standardized meeting materials, including simple trend summaries, visual dashboards, or topic briefs for leadership discussions.
• Assist HRBLs with annual HR processes such as performance reviews, succession planning, and merit cycles.

Special Projects / Other Duties (5%)

• Support special projects, audits, documentation needs, and continuous improvement efforts within the HR Shared Success model.

Qualifications

Education

• Associate’s degree required; Bachelor’s degree preferred (Human Resources, Business Administration, or related field).

Experience

• 2–4 years of HR coordination, HR operations, or administrative experience.
• Experience working with HR transaction processing and standard HR documentation strongly preferred.
• Demonstrated ability to manage recurring deadlines and a steady volume of routine tasks.

Knowledge & Skills

• Working knowledge of HR administrative processes and HRIS transaction fundamentals.
• Proven ability to manage multiple, simultaneous requests and competing priorities across diverse stakeholders.
• Strong attention to detail, accuracy, and documentation discipline.
• Excellent communication skills and teaming abilities.
• Proficiency with Microsoft 365 (Excel, Outlook, Teams, SharePoint).
• Organized, service‑oriented, and responsive; exercises sound judgment in escalation.
• Ability to manage sensitive information with discretion and professionalism.

Certification

• aPHR/PHR or SHRM‑CP a plus, not required.

Working Relationships

• Reports to: VP, Human Resources
• Supports: HR Business Leader (HRBL) team
• Partners with: Shared Success Center and HR COEs (HRIS, Compensation, Talent Management, Employee Relations)
• Serves: Leaders and employees via the HRBL team

Measures of Success

• Accuracy & Timeliness: Transactions and document packages completed correctly and on time
• Data Integrity: Minimal rework and clean downstream output
• Service & Responsiveness: Consistent, reliable support to HRBLs
• Program Support: Administrative tasks for programs launched/executed on schedule
• Stakeholder Management: Clear communication and dependable follow‑through
• Continuous Quality: Organized, complete, and accurate documentation and tools

Wage: $21.63 - $31.25 hourly; actual wage is based upon education and experience.

Benefits: Full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer