HR Coordinator

Who we’re looking for

Join our dynamic and fast-growing organization as an HR Coordinator and play a key role in shaping an exceptional employee experience! In this role, you’ll have the opportunity to support key HR processes, from onboarding coordination to maintaining compliance with company policies and processes, all while working closely with a passionate and collaborative HR team. If you thrive in a fast-paced environment and are eager to make a real impact, this is your chance to grow and develop your career in a company that values its people. 

What you’ll be doing

A day in the life of HR Coordinator will find you doing high volumes of team member interactions and frequently solving these types of problems:  

• Employee Records and Data Management, maintaining accurate and up-to-date employee records in HR systems, ensuring data integrity and compliance with company policies and legal requirements
• HR Systems Maintenance, managing HRIS system updates and troubleshoot system issues, working with internal teams and external vendors to ensure smooth operation and accurate reporting
• New Hire Onboarding, coordinating all aspects of the onboarding process including setting up system access, scheduling orientation sessions, and communicating proactively with new hires to help ensure a seamless start with the organization

The primary responsibilities for our next HR Coordinator will be to:

• Maintain and update employee records in the HRIS systems (Rippling and Workday), ensuring accuracy and confidentiality
• Manage data entry and system updates for employee changes, including promotions, transfers, and terminations
• Serve as the primary point of contact in HR for system troubleshooting and support
• Complete Verification of Employment (VOE) requests for team members
• Generate and distribute HR reports, ensuring data accuracy and consistency
• Coordinate new hire onboarding processes, including I-9 verification, system access setup, and other pre-work before starting with the organization
• Ensure compliance with company policies and employment regulations in maintaining employee data and records
• Support the HR team with administrative tasks related to employee lifecycle events, such as benefits enrollment and performance reviews
• Assist with audit preparation by ensuring all employee files and records are up-to-date and compliant
• Collaborate with IT and other departments to ensure new hires have the necessary tools and access from day one
• Track and monitor completion of onboarding tasks and follow up with stakeholders as needed

At Fieldwire, we’re looking for our next HR Coordinator to have the following skills and experiences

• 2-3+ years of experience in HR administrative roles
• Attention to detail, with demonstrated organizational skills to maintain precise employee records and system data
• Proficiency with HR systems (e.g. Workday and Rippling) for data entry, reporting, and troubleshooting
• Excellent verbal and written communication skills to interact effectively with teammates and internal stakeholders
• Exceptional organizational skills, with the ability to prioritize effectively in a fast-paced environment
• Skilled in identifying issues, resolving system errors, and streamlining processes
• Ability to handle sensitive employee information with discretion and professionalism
• Customer centric mindset and positive attitude to provide a great employee experience and responsive support

And if you have any of the following, we REALLY want you to apply today!

• Experience with HRIS implementation or optimization, configuring workflows and processes to streamline data entry and reporting
• Extensive experience using DocuSign for employee communications and change forms
• Experience developing engaging training materials or guides for HR systems and onboarding processes

Compensation:

The estimated pay ranges for this role are as follows: $70,000 - $80,000

The salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors such as your skills, qualifications and experience. In addition to the salary you may be eligible for an annual corporate bonus which can range up to 20%.

Why Fieldwire?

Fieldwire is a construction field management software, used on over 1,000,000+ projects worldwide. We’re obsessed with improving the way teams work together. We’re building a Field Management Platform dedicated to construction teams — providing operational excellence for one of the world’s largest global industries -- $10 Trillion/year. We’re delivering a superior, easy-to-use product that’s driven by the voice of our customers.

Fieldwire solves the problem of access to information and coordination of labor at a large scale for some of the largest projects in the world. The Fieldwire mobile app has a nearly five-star rating based on thousands of customer reviews. Fieldwire was venture backed by top venture capitalists and has already transformed the way thousands of companies worldwide are working together. Fieldwire was acquired by Hilti for $300M in November 2021.

Where is the job located?

This role is Hybrid and based in San Francisco, California. Our headquarters are based in beautiful San Francisco and our office is centrally located right off of Embarcadero Bart station.