The Role
Provides administrative and operational HR support during a hospitality property’s pre-opening phase. Coordinates employee arrivals, travel, housing, onboarding paperwork, HRIS registration, time tracking, work permits, visas, health checks, staff welfare activities, employee communications, records, certificates, and monthly reporting.
Summary Generated by Built In
The HR Coordinator provides administrative and operational support to the Human Resources department, assisting with onboarding, employee records, government relations administration, and team welfare initiatives while facilitating staff mobilization during the pre-opening phase.
Key Responsibilities
- Pre-Opening Mobilization Support: Assist with pre-opening staff arrivals, including flight bookings, airport pickups, employee housing allocation, welcome kit distribution, and medical/visa scheduling.
- Onboarding & Administration: Coordinate the joining paperwork for new hires, create employee files, register staff in the HRIS, and manage time and attendance tracking.
- Government Relations Liaison: Prepare documentation for work permits, residency visas, CPR applications, and occupational health checks in coordination with the Public Relations Officer (PRO).
- Employee Welfare & Communication: Support staff housing operations, team cafeteria logistics, employee recognition programs, and departmental administrative events.
- General HR Support: Maintain updated employee records, respond to general staff inquiries, prepare employment certificates, and assist with monthly HR reporting.
Skills, Knowledge and Expertise
What Makes You a Great Fit; Who We’re Looking For
- Experience: Minimum 1–2 years of HR administrative experience in hospitality, with pre-opening experience preferred.
- Education: Bachelor’s degree in Human Resources, Business Administration, or related field.
- Technical Skills: Proficiency in MS Office (Excel, Word) and familiarity with HRIS systems
- Competencies: Excellent organisational skills, strong attention to detail, high confidentiality, friendly demeanor, and fluent business communication in English.
Why Join Kempinski
Kempinski emphasises talent development and offers career progression within its global network, with properties in over 30 countries. There are opportunities to work in diverse cultural environments whilst continuing your professional growth. We are proud to foster a culture where employees feel valued, heard, and are empowered to deliver exceptional guest experiences.
Be part of a legacy, build your future. Discover the possibilities at Kempinski.
Be part of a legacy, build your future. Discover the possibilities at Kempinski.
About
Founded in Germany in 1897, Kempinski Hotels has long reflected the finest traditions of European hospitality. Today, as ever, Kempinski is synonymous with distinctive luxury.Located in many of the world's most well-known cities and resorts, the Kempinski collection includes hotels in a grand manner, pace-setting modern establishments and older hotels of individual charm. All blend gracefully into their surroundings and offer luxurious accommodation, superb cuisine and unrivalled facilities - complemented by impeccable service.For leisure and business guests alike, the name Kempinski has long been synonymous with style, mobility and efficiency. Put simply, they are the first choice for the discerning individual.In addition to operating many of the finest city hotels in the world, Kempinski is a name that can now be found in many exciting resort locations, each combining local flair and ambience with the international standards of service and luxury that Kempinski guests have come to expect.
Skills Required
- Minimum 1–2 years of HR administrative experience in hospitality
- Bachelor’s degree in Human Resources, Business Administration, or a related field
- Proficiency in Microsoft Office, including Excel and Word
- Familiarity with HRIS systems
- Excellent organizational skills and attention to detail
- High confidentiality and discretion
- Fluent business communication in English
- Pre-opening hospitality experience
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Kempinski Hotels is a German luxury hotel management company, recognized as Europe's oldest luxury hotel group, operating upscale hotels worldwide and focusing on creating memorable guest experiences.
