Do you want to be part of an organization that is making a difference in the lives of millions of people worldwide? If so, we want to hear from you! We are seeking a detail-oriented and proactive Administrative Assistant & HR Coordinator to support both front-office operations and key HR functions. This role is critical in ensuring a seamless experience for visitors, employees, and candidates, while supporting our broader HR and administrative processes.
In this role, you will be responsible for handling a variety of HR related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. This includes completing ad hoc tasks for our CEO and GM and handling front-desk related duties for our facility. While an understanding of HR processes and practices would be definite plus, we are really looking for someone with demonstrated MS Office proficiency, who enjoys working in a support role and is able to work independently.
The incumbent in this entry-level support role must be self-motivated and may use initiative and judgment to set/adjust priorities and work-order but must seek guidance from supervisor when confronted with unfamiliar situations or problems/deviations
QPS’ Story:
Since its inception, QPS has been assisting pharmaceutical, biotechnology and medical device companies with their drug development efforts by providing a full range of Neuropharmacology, DMPK, Toxicology, Bioanalysis, Translational Medicine, Early Phase Clinical and Phase II – IV Clinical Research services. To meet the needs of our clients, we strive to employ talented, caring and committed individuals who will work collaboratively towards achieving our mission of improving human health and the quality of life.
Team members enjoy challenging and rewarding work, and are encouraged achieve their best. Underpinning the operation is a culture that values diversity, innovation, accountability, team work and a friendly atmosphere where performance is recognized and rewarded. We provide unique company benefits, training, and advancement opportunities. Most importantly, we value each of our team members as employees and as individuals.
If this sounds like your ideal work environment, then we would love to speak with you, so apply today!
Please visit our website (www.qps.com) for more information and to see all current openings.
The Job
- Front Desk & Office Support:
- Provide front-desk coverage, including greeting visitors and ensuring compliance with standard operating procedures (SOPs).
- Execute appropriate SOPs during unannounced FDA audits.
- Manage building access cards and handle incoming mail for the CEO.
- Recruiting & Onboarding:
- Facilitate pre-employment background checks, including education and employment verification.
- Post open job positions on university platforms, labor boards, and outreach websites.
- Receive, organize, and upload resumes from Handshake.
- Prepare new employee files and ensure accurate document filing.
- Assemble New Hire Orientation packets and materials.
- Assist HR Generalists with scheduling interviews, updating the HRIS system, and refreshing job postings.
- Purchasing & Supplies:
- Complete assigned purchasing duties such as ordering name plaques, managing the printer cartridge inventory and processing orders, etc.
- Event & Meeting Coordination:
- Support catering requests for DTP3 facility events and meetings.
Work Location
- This job will be 100% QPS-office/facility based
- Work Schedule is 8:00am – 5:00pm, with a one-hour unpaid lunch
Requirements
- H.S. Diploma or equivalent
- 1-2 years’ experience preferred in an administrative support role
- Ability to interact effectively and project professional image with employees, clients, vendors, and the general public.
Why You Should Apply
- Great learning opportunities, especially for those new to the field. Our seasoned professionals are here to support and work with you to explore your learning potential and career goals.
- Structured Career Ladders that provide excellent growth based on your personal aspirations.
- Bonuses and merit increases are a part of the QPS total rewards approach and are linked to individual, team and company performance.
- Solid Benefits package, including Company-matched 401(k), and Company-sponsored Group Life/AD&D and Short and Long-term Disability Insurance
- Park-like setting in Newark, Delaware
- Internal committees designed with the needs and enjoyment of QPS employees in mind.
QPS, LLC is an Equal Employment Opportunity/Affirmative Action Employer. In accordance with federal, state, and local laws, we recruit, hire, promote and evaluate all personnel without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, citizenship status, physical disability, protected veteran status, or any other characteristic protected by law. Job applicants and present employees are evaluated solely on ability, experience, and the requirements of the job. In addition, QPS, LLC is a federal contractor and desires priority referrals of protected veterans.
Skills Required
- High school diploma or equivalent
- 1-2 years of experience in an administrative support role
- Proficiency with Microsoft Office
- Ability to interact effectively and project a professional image with employees, clients, vendors, and the general public
- Ability to work independently and use initiative and judgment to set and adjust priorities
What We Do
QPS is a GLP/GCP-compliant contract research organization (CRO) delivering the highest grade of discovery, preclinical, and clinical drug development services. An award-winning leader focused on bioanalytics and clinical trials, QPS is known for proven quality standards, technical expertise, a flexible approach to research, client satisfaction and turnkey laboratories and facilities. We are passionate about our work, creating value for patients and customers while generating opportunities for employees to thrive. Since 1995, it has rapidly expanded from a tiny bioanalysis shop to a full-service CRO with 1100+ employees in the US, Europe, India and Asia. Today, it offers expanded pharmaceutical contract R&D services with special expertise in Neuropharmacology, DMPK, Toxicology, Bioanalysis, Translational Medicine, and Clinical Development. Through continual enhancements in capacities and resources, QPS stands tall in its commitment to deliver superior quality, skilled performance and trusted service to its valued customers.
