The Role
This role provides end-to-end administrative support in HR and office operations, including recruitment coordination, travel management, and event logistics.
Summary Generated by Built In
Setup and Location: Hybrid, Ortigas, Alabang, Pampanga or Cebu
Work Schedule: 9:00 AM-6:00 PM (AEST) | 7:00 AM-4:00 PM (PH Time)
Employment Type: Full-time
Ready to do work that actually excites you?
This role provides end-to-end administrative support across recruitment, HR onboarding, office operations, travel coordination, and event logistics. Key responsibilities include managing candidate communications, interview scheduling, reference checks, onboarding documentation, shared inbox triage, supplier coordination, courier bookings, calendar administration, travel arrangements, itinerary updates, RSVP tracking, and vendor communications. The role requires strong organization, attention to detail, proactive follow-up, and the ability to manage multiple administrative workflows with minimal supervision.
What You’ll Do
You’ll be the kind of person who:
- Provides broad administrative support across recruitment coordination, HR onboarding, office operations, travel management, and event logistics for an Australian client.
- Manages candidate communications, including confirmations, reminders, follow-ups, and general recruitment-related updates.
- Coordinates interview scheduling across different time zones, ensuring candidates, interviewers, and internal stakeholders are aligned.
- Supports reference check coordination by sending requests, chasing responses, tracking completion, and escalating delays when required.
- Assists with onboarding administration, including forms, induction schedules, system access tickets, checklist tracking, and related documentation.
- Handles office management and operations administration, including stock ordering based on minimum levels and reorder triggers.
- Communicates with suppliers, gathers quotes, and prepares basic invoice information for review and approval.
- Updates internal procedures, checklists, and administrative workflows to support consistency and accuracy.
- Coordinates courier bookings, delivery tracking, returns, and related supplier or vendor communications.
- Provides calendar administration for recurring rhythm meetings and other scheduled business activities.
- Manages shared inbox triage by routing, tagging, logging, and escalating messages based on priority and required action.
- Supports travel administration by arranging bookings based on written rules and preparing accurate itineraries.
- Manages travel changes, updates schedules, and communicates adjustments to relevant stakeholders.
- Coordinates event logistics, including invites, RSVP tracking, run sheet drafts, vendor emails, and general event preparation.
- Requires strong communication skills, high attention to detail, proactive follow-up, sound judgment, and the ability to manage multiple administrative workflows with minimal supervision.
Requirements
What You Bring
We’re looking for someone with:
- Previous experience in HR administration, recruitment support, talent coordination, or a similar administrative role.
- Strong communication skills, with the ability to manage candidate, supplier, vendor, and internal stakeholder communications professionally.
- Experience coordinating interviews, confirmations, reminders, follow-ups, reference checks, and onboarding documentation.
- High attention to detail, especially when managing forms, checklists, schedules, system access requests, supplier quotes, invoices, and travel details.
- Proactive and highly organised, with the ability to anticipate needs, follow up on pending items, and keep tasks moving without being prompted.
- Able to work independently with minimal supervision while maintaining accuracy, accountability, and timely completion of tasks.
- Smart, resourceful, and capable of thinking through problems, making sound decisions, and escalating issues when required.
- Highly adaptable to AI initiatives, new technologies, automation tools, and process improvements that support recruitment, HR, and administrative workflows.
- Strong calendar management and scheduling skills, including the ability to coordinate meetings and interviews across different time zones.
- Comfortable managing shared inboxes, routing messages, tagging requests, logging updates, and escalating urgent matters appropriately.
- Able to follow written processes and business rules while also identifying opportunities to improve procedures, checklists, and workflows.
- Strong coordination skills across office administration, supplier communication, courier bookings, delivery tracking, travel arrangements, and event logistics.
- Proficient in using Microsoft Office, Google Workspace, email platforms, calendars, spreadsheets, and general admin or HR systems.
- Ability to handle multiple priorities in a fast-paced support role while maintaining professionalism, confidentiality, and accuracy.
Benefits
Why You’ll Love Working Here
- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!.
Let’s Talk
If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.
Skills Required
- Previous experience in HR administration or recruitment support
- Strong communication skills for managing candidate and vendor communications
- Experience in coordinating interviews and onboarding documentation
- High attention to detail for managing various administrative tasks
- Able to work independently with minimal supervision
- Proficient in Microsoft Office and Google Workspace
Am I A Good Fit?
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The Company
What We Do
Staff Domain is a leading offshore outsourcing and Business Process Offshoring (BPO) company that supports global businesses by providing dedicated teams for recruitment, engagement, and operational management, enabling cost savings and rapid growth.
