HR Administrator

Job Title: HR Administrator

Department: HR
Reports To: Head of HR

Location: Balzan, Malta
Employment Type: Full-time

About SiGMA Group (Sigma Word)

Founded in 2014 and headquartered in Malta, SiGMA Group now employs over 250 professionals across six global offices, including Malta, Cyprus, Serbia, São Paulo, Manila, and India. SiGMA is a global leader in gaming, emerging tech, affiliate marketing, events, and media, best known for its marquee summits like SiGMA Malta and iGaming Academy. The company’s culture champions inclusivity, sustainability, collaboration, and philanthropic impact under its SiGMA Foundation initiative

Position Overview

We are seeking a detail-oriented and reliable HR Administrator to support our Human Resources operations in Malta. The ideal candidate will have hands-on experience in a broad range of HR administrative tasks, including employee records management, onboarding, recruitment support, and policy documentation. A solid understanding of Maltese employment legislation and regulatory compliance is essential. Proficiency in using the Indigo (Shireburn) payroll system is a key requirement, as the role involves assisting with payroll processing and ensuring accurate employee data.This position requires excellent organisational skills, discretion, and the ability to work closely with both the HR team and wider business to ensure smooth and compliant HR operations.

Key Responsibilities

Onboarding and Offboarding:

• Oversee the full onboarding process, ensuring a positive experience for new hires, from orientation sessions to integration into the team.
• Manage offboarding processes, including exit interviews, feedback analysis, and final clearance.

Employee Records Management:

• Ensure accurate and timely updates to employee records in HR systems, maintaining data integrity and compliance with relevant regulations.
• Lead the preparation of detailed HR reports and documentation for management review.

Employee Relations and Performance Management:

• Serve as a trusted advisor for employee inquiries related to HR policies, procedures, and benefits.
• Support and implement performance management processes, including performance reviews, goal-setting, and development plans.
• Assist in resolving employee conflicts and grievances, maintaining a positive work environment.

Administrative and Payroll Support:

• Oversee payroll processing, benefits administration, and leave management, ensuring accuracy and timely disbursement.
• Prepare and distribute important HR communications, such as policy updates and company announcements.

HR Process Improvement:

• Identify opportunities to improve HR processes and systems, ensuring greater efficiency and effectiveness.

Key Skills & Requirements

• Minimum of 3 years’ experience in an HR administrative or generalist role.
• Proficient in Indigo (Shireburn) payroll system, with experience supporting payroll processing and maintaining accurate employee data.
• Strong knowledge of Maltese employment law, HR compliance requirements, and administrative best practices.
• Fluency in both English and Maltese is essential.
• Excellent organizational, administrative, and problem-solving skills with great attention to detail.
• Strong interpersonal and communication skills, with the ability to work effectively across all levels of the organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with HRIS systems.
• High level of confidentiality, discretion, and professionalism in handling sensitive HR matters.

Why SiGMA Group?

• Grow with us – Be part of SiGMA’s global expansion and make your mark.
• Free iGaming Academy access – Learn the ins and outs of the industry with access to courses.
• Travel perks – Visit our international offices and attend industry events worldwide.
• Performance rewards – High performers are recognized and fast-tracked with annual reviews and bi-yearly performance checks ins.
• Interest-free car loan after probation (T&Cs apply)