Hospitality and Administrative Support Specialist

It's fun to work at a company where people truly believe in what they are doing!

Job Description:

Hours: 7 am - 4 pm

1. Hospitality

• Greet and welcome guests in a warm and friendly manner.

• Provide excellent client elevated concierge-style hospitality support to all end-users at the site.

• Assist with event planning and coordination.

• Coordinate between off-site catering vendors and client event hosts.

• Manage room set-ups and break-down and table/chair configurations.

• Ensure professional presentation of catered food, beverages, and flatware.

• Ensure the hospitality area is clean, organized, and well-stocked.

• Provide exceptional customer service to clients and visitors.

• Compiles, collects, and reports all data necessary to provide the client with monthly management reports.

2. Reception Back-Up

• Serve as a back-up to the primary receptionist.

• Answer and direct phone calls in a professional manner.

• Manage the reception area during the primary receptionist's absence.

3. Copy/Print/Scan

• Assist with copying, scanning, and printing documents.

• Ensure that all copies are accurate and of high quality.

• Maintain and organize digital and physical copies of important documents.

• Ensure devices are operating efficiently.

• Place service calls as needed.

4. Mail

• Sort and distribute incoming mail and packages.

• Prepare and send outgoing mail and packages.

• Maintain accurate records of all incoming and outgoing mail.

5. Inventory

• Maintain inventory of hospitality supplies and ensure timely replenishment.

• Place orders for new supplies as needed.

• Ensure that all supplies are stored properly and are easily accessible.

6. Facilities

• Complete facilities request as received.

• Hanging pictures.

• Clean general areas as needed.

• High school diploma or equivalent.

• Excellent communication and people skills.

• Ability to function with a high level of patience, tact, and diplomacy in handling complaints and/or situation.

• Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.).

• Understanding of Event Management Systems (ie. Maptician, EMS)

• Able to speak clearly so listeners understand; identify and understand the speech of another person.

• Demonstrate excellent organizational skills, communication skills, and critical thinking skills.

• Strong initiative required; ability to work independently with minimal direct supervision.

• Strong organizational and multitasking abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Previous experience in hospitality or administrative support is preferred.

• Must be flexible to adjust schedule to manage client events as needed, events include occasional evening events, early morning events, and weekend events.

• Ability to lift or move 40 lbs. or greater

• Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.

• Ability to walk, bend, kneel, stand or sit for an extended period of time

• Complete other task as assigned

The Compensation range for this role is 18.58 to 23.23 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

#INDHP

This position is part of the Opensity Solutions team.  For Information on Opensity’s benefits please visit opensitybenefits.com.

Opensity is a technology‑enabled managed services organization that helps leading law firms and professional services organizations modernize how their operations run. We bring together talented people, innovative technology, and integrated services to create scalable, efficient environments where teams can do their best work and grow their careers.

It is Opensity’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Opensity’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition, Opensity will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Opensity is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Opensity will consider for employment qualified applicants with arrest and conviction records.