Fund Invoicing Control and Payments Senior Analyst, Associate 2

Who we are looking for

The main focus of this role is to execute various ex-ante Depositary controls around fund expenses and invoices, in line with Service Level Agreement and local/European regulation. Candidates must understand the role which Depositary plays in investment fund’s lifecycle and accurately and timely fulfil the duties to protect the fund’s end investor.

Under the supervision of the Team Supervisor, the Fund Invoicing Control and Payments Senior Analyst is responsible for calculating, posting and monitoring fund expenses, in line with fund’s prospectus, as well as for checking and paying out the invoices and monitoring fund’s liabilities. The Senior Analyst is responsible for verifying and reviewing the work performed by the Junior Analyst and for assisting the Team Supervisor in all aspects of his/her responsibilities.

As an experienced employee, Senior Analyst plays a key role in training and developing of new team members, is the first point of contact for all inquiries and provides on-the-job training for less experienced employees. The Senior Analyst works with other departments to obtain key data for service provision, error resolution and accounting discrepancies related to fund’s expenses.

Why this role is important to us

Depositary is an EMEA specific regulatory function with fiduciary duty to the end investor.

European investment funds, whether UCITS or AIF, must appoint a Depositary in accordance with the UCITS and AIFM Directives. The Depositary is responsible for the safekeeping of the investment fund’s assets and therefore ensures separation of those assets from the management of the fund. In addition, the depositary is required to perform oversight functions and, in this way, oversees certain activities of the fund manager such as valuation of the fund assets and monitoring of fund cash flows.

What you will be responsible for

Person in this role will be responsible for executing following tasks (preparation and review):

• ensuring accurate funds’ expenses.
• processing and control of funds’ related invoices and payments.
• reviewing and verifying invoices for accuracy and completeness.
• resolving discrepancies in collaboration with internal and external teams.
• performing calculations and applying fees, expenses and rebates to accounting books within the specified time and with the required accuracy.
• proactively identifying opportunities for process improvements and automation.

Education & Preferred Qualifications

• Familiarity with SWIFT, SEPA systems for payments processing.
• Min 1 year experience in Funds’ Expense Team, Payment Team, Depositary, Fund Accounting or related.
• Excellent analytical and numerical skills.
• Very good computer skills, including Excel proficiency : Advanced skills, including VLOOKUPs, pivot tables, advanced embedded formulas.
• Fluency in English, both written and spoken. Knowledge of German would be an asset.
• Ability to identify and solve problems.
• Ability to independently organize working time and work under time pressure.
• Eagerness to learn and develop.
• Knowledge of AIFMD/UCITS/KAGB regulations would be an advantage.

What we value

These skills will help you succeed in this role:

• Good communication, organizational and planning skills.
• Ability to work with deadlines in a fast paced environment.
• Ability to proactively work under own initiative.
• Attention to detail and concern for quality.

What we offer:

• Indefinite contract from day one.
• Private medical care – Luxmed Gold Package.
• Live and health insurance.
• Retirement program.
• Flexible working hours.
• Multisport Plus card.
• Training opportunities organized internally and externally ( employee-chosen external trainings / qualifications / postgraduate studies/ language courses).
• Additional days off (volunteering days, disconnect day, birthday off day) .
• Paid referral program (for referring candidates to open positions).
• Participation in company committees: Sports Club, Culture & Nationality Committee, Diversity Committee, Toastmasters (public speaking practice), ESEAN (Environmental Committee) and many others.
• Technical / Leadership development path.

About State Street 

What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients. 

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential. 

Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you. 

State Street is an equal opportunity and affirmative action employer. 

Discover more at StateStreet.com/careers 

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