The Role
Supports the Founder and CEO by maintaining company-wide visibility, tracking commitments, translating priorities into executable plans, coordinating cross-functional initiatives, preparing briefings and communications, organizing company events, and managing executive travel logistics. The role requires strong judgment, ownership, discretion, communication, prioritization, and follow-through in a fast-paced, globally distributed startup environment.
Summary Generated by Built In
This is a remote position.
Company-wide visibility and execution
- Develop a strong understanding of priorities, progress, blockers, risks and upcoming decisions across Rayda.
- Attend leadership and company-wide meetings.
- Build strong working relationships with department heads.
- Identify issues or gaps that may require CEO attention.
- Prepare concise Founder Briefs covering key developments, risks, decisions and follow-ups.
- Maintain visibility across Rayda’s globally distributed team.
Commitment tracking and follow-through
- Own and maintain the company-wide commitments tracker.
- Track key commitments, owners, deadlines, dependencies, blockers and status.
- Proactively follow up with owners before commitments become overdue.
- Identify stalled or slipping commitments and understand the reasons.
- Escalate material issues where appropriate.
- Ensure commitments made by the CEO or during leadership discussions have clear ownership and follow-through.
Turning CEO priorities into execution
- Translate CEO priorities and ideas into clear, executable plans.
- Clarify desired outcomes and identify appropriate owners and stakeholders.
- Define key actions, milestones, dependencies and timelines.
- Coordinate with relevant departments and teams.
- Track progress and surface blockers.
- Keep the CEO informed without requiring the CEO to directly manage each initiative.
Supporting department heads
- Help department heads improve clarity, accountability, coordination and follow-through without becoming their manager.
- Follow up on agreed actions and deadlines.
- Help unblock cross-functional work.
- Coordinate activities involving multiple departments.
- Surface emerging operational issues and escalate persistent or material issues appropriately.
Creating leverage for the CEO
- Distinguish between matters requiring CEO attention and those that can be resolved elsewhere.
- Ensure the CEO is prepared for important meetings and decisions.
- Track important CEO commitments, decisions and follow-ups.
- Identify when important priorities have stalled or lost momentum.
- Protect the CEO from unnecessary operational noise while ensuring critical information reaches him.
- Respectfully challenge the CEO where priorities or allocation of attention appear inconsistent.
Internal communications and coordination
- Prepare internal updates, presentations, documents and briefing materials.
- Coordinate company-wide communications and follow-ups.
- Translate leadership decisions into clear actions and ownership.
- Ensure important information reaches the appropriate people.
Company events and initiatives
- Coordinate internal offsites, leadership sessions, hackathons, team gatherings and other company initiatives.
- Manage logistics, stakeholders, timelines and follow-through.
- Work with internal teams and external providers as required.
- Provide operational support for external events where required.
Executive and travel support
- Coordinate flights, accommodation, transportation and travel itineraries.
- Ensure travel plans and logistics are communicated well ahead of time.
- Coordinate important appointments where required.
- Anticipate logistical requirements around travel and major commitments.
Requirements
Benefits
Skills Required
- Strong ownership mindset and ability to identify issues, take initiative, and drive follow-through independently
- Excellent organizational and prioritization skills, including managing multiple priorities, commitments, and deadlines
- Strong judgment about what requires CEO attention, escalation, or independent resolution
- Excellent written and verbal communication skills with employees, department heads, senior leadership, and external stakeholders
- Ability to operate effectively in fast-paced, high-responsibility, and ambiguous environments
- Strong execution and coordination skills across multiple teams and stakeholders
- Ability to proactively track commitments and ensure actions translate into outcomes
- High discretion and maturity when handling confidential or sensitive information
- Confidence to respectfully challenge senior stakeholders and ask direct, constructive questions
- Curiosity and willingness to develop a broad understanding of Product, Sales, Marketing, Engineering, Finance, Operations, and People functions
- High adaptability and ability to respond effectively as priorities change
- Experience in startup operations, business operations, Founder's Office, executive operations, strategy, consulting, project or program management, investment banking, or another demanding environment
- Prior Executive Assistant experience
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Rayda is a technology company providing an end-to-end platform for businesses to procure, manage, track, and retrieve IT devices for remote teams globally, with specific expertise in emerging markets across 170+ countries. It simplifies the entire device lifecycle from procurement and configuration to secure retrieval and data wiping, helping companies onboard international talent efficiently.
