Job Description: Travel & Expense (T&E) Corporate Card Administrator
Job Title: Financial Svcs Analyst
Reports To: T&E Supervisor
Job Summary
The Travel & Expense (T&E) Corporate Card Administrator is responsible for the end-to-end administration of the corporate card program and travel expense processes. This role serves as the primary point of contact for employees, card providers, and internal stakeholders, ensuring timely card issuance, compliance with company policies, expense reporting support, transaction management, and accurate financial reporting.
Key Responsibilities
Corporate Card & Pcard Program Administration
- Administer the corporate card program, including card issuance, cancellation, replacement, and maintenance.
- Coordinate with card providers and banking partners on account setup, modifications, and escalations.
- Monitor cardholder accounts and ensure adherence to company policies and controls.
- Maintain accurate employee and cardholder master data.
- Support periodic card audits and account reviews.
Expense Management & Concur Administration
- Manage corporate card transaction feeds and ensure timely integration into Concur or other expense management systems.
- Monitor and resolve credit card transaction import issues.
- Support employees with expense report creation, submission, and reconciliation.
- Configure and maintain expense system settings, user profiles, and approval workflows.
Compliance & Policy Management
- Ensure compliance with corporate travel and expense policies.
- Review exceptions and policy violations and collaborate with stakeholders for resolution.
- Support internal and external audit requests by providing required documentation and reports.
- Maintain process documentation and standard operating procedures (SOPs).
Reporting & Reconciliation
- Perform monthly corporate card reconciliations and transaction reviews.
- Prepare and distribute reports related to card usage, delinquency, policy compliance, and spend analysis.
- Support General Ledger (GL) reconciliation activities and ensure accurate expense allocation.
- Investigate and resolve discrepancies between card provider data, expense reports, and accounting records.
Required Qualifications
- Bachelor’s degree in finance, Accounting, Business Administration, or related field.
- 3 - 5 years of experience in Travel & Expense, Corporate Card & Pcard Administration, Finance Operations, or Shared Services.
- Experience with Concur Expense and corporate card programs.
- Strong understanding of expense management, corporate card processes, and financial controls.
- Proficiency in Microsoft Excel and Microsoft Office applications.
- Strong analytical, problem-solving, and organizational skills.
About Solstice Advanced Materials
Solstice Advanced Materials is a leading global specialty materials company that advances science for smarter outcomes. Solstice offers high-performance solutions that enable critical industries and applications, including refrigerants, semiconductor manufacturing, data center cooling, nuclear power, protective fibers, healthcare packaging and more. Solstice is recognized for developing next-generation materials through some of the industry's most renowned brands such as Solstice®, Genetron®, Aclar®, Spectra®, Fluka™, and Hydranal™. Partnering with over 3,000 customers across more than 120 countries and territories and supported by a robust portfolio of over 5,700 patents, Solstice’s approximately 4,000 employees worldwide drive innovation in materials science. For more information, visit Advanced Materials.
Skills Required
- Bachelor's degree in finance, accounting, business administration, or a related field
- 3–5 years of experience in Travel and Expense, corporate card or Pcard administration, finance operations, or shared services
- Experience with Concur Expense and corporate card programs
- Strong understanding of expense management, corporate card processes, and financial controls
- Proficiency in Microsoft Excel and Microsoft Office applications
- Strong analytical, problem-solving, and organizational skills
What We Do
Solstice, part of Kin + Carta, is a modern software engineering firm that helps Fortune 500 companies seize new opportunities through world-changing digital solutions. As strategists and consultants, we help organizations evolve their digital strategy to solve mission-critical problems. As designers and developers, we build incredible hardware and software solutions that transcend a standalone product and transform an organization’s relationship with its customers. As instructors and coaches, we help companies transform from the inside out by adopting a high-speed culture of innovation. We’re strategists, researchers, designers, and engineers hell-bent on changing the way the world does business. We’re headquartered in Chicago and have delivery offices in New York, London, and Buenos Aires. For more information about Solstice, visit solstice.com
