The Role
Process customer invoices, payments, credits and journals across multiple entities and currencies; manage accounts receivable, follow up on overdue accounts and claims; support KYC, credit checks and credit insurance; prepare age analyses, collection forecasts and customer statements; collaborate with internal teams to resolve queries and ensure compliant recordkeeping.
Summary Generated by Built In
We are seeking a detail-oriented and proactive Finance Officer: Debtors to join our Finance Department in Paarl. This role is responsible for processing debtors' transactions, managing accounts receivable activities, supporting debt collection processes, and ensuring accurate reporting across multiple entities within the business. The ideal candidate will have strong financial administration skills, excellent attention to detail, and the ability to work effectively in a fast-paced environment.
Key Performance Outputs
Debtors Processing & Control
- Process daily customer invoices accurately across multiple entities and currencies.
- Process customer discounts, rebates, credit notes, debit notes, and receipts in accordance with approved terms and supporting documentation.
- Follow up on claims and ensure they are processed timeously for accurate reporting.
- Ensure all claims are properly approved and supported by relevant documentation.
- Process journal entries and assist with intercompany debtor and creditor offset transactions.
- Record and allocate customer payments according to remittance advices.
- Ensure outstanding claims, rebates, and credits are communicated and resolved.
- Verify customer information on invoices, including payment terms and billing details.
- Provide professional customer service and resolve queries efficiently.
- Collaborate with internal departments to ensure timely collection of outstanding debt and resolution of customer concerns.
Debt Collection & Debtors Maintenance
- Monitor accounts receivable and proactively follow up on overdue accounts.
- Assist with maintaining customer credit limits and support credit limit reviews and amendments.
- Distribute invoices and credit notes to customers timeously.
- Assist with debtors clearing processes in line with SARB requirements.
- Support customer onboarding and Know Your Customer (KYC) processes for new and existing customers.
- Assist with credit insurance applications, credit checks, and related reporting.
- Support customer credit information management and compliance requirements.
Reporting & Administration
- Prepare and distribute weekly age analysis reports.
- Assist in resolving outstanding items and supporting collection efforts.
- Prepare weekly debtor collection forecasts based on the current debtor book, customer payment terms, and outstanding disputes.
- Upload statements and invoices to customer portals, where required.
- Prepare and distribute weekly, bi-weekly, and monthly customer statements to support timely receipt of payments.
- Attend weekly debtors and invoicing meetings.
- Maintain accurate records and ensure compliance with company policies and financial procedures.
Requirements
Qualifications & Experience
- Grade 12 / Matric / Senior Certificate.
- Relevant tertiary qualification in Finance, Accounting, or a related field (Diploma or Degree).
- Minimum of 2 years' experience in a debtors, accounts receivable, or similar finance role.
Technical Skills
- Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
- Strong computer literacy and data capturing skills.
- Excellent email etiquette.
- Experience with ERP systems (NetSuite experience will be advantageous).
Personal Attributes
- Excellent verbal and written communication skills.
- Strong planning and organisational skills.
- High attention to detail and accuracy.
- Strong analytical and problem-solving abilities.
- Ability to work independently and meet strict deadlines.
- Professional, customer-focused approach.
Why Join Us?
- This is an excellent opportunity for a motivated finance professional looking to grow their career within a dynamic business environment.
- You will work with a collaborative team, gain exposure to multiple business entities, and contribute directly to the effective management of the company's debtors function.
If you meet the above requirements and are passionate about financial administration and debtors management, we encourage you to apply.
Skills Required
- Grade 12 / Matric / Senior Certificate
- Diploma or Degree in Finance, Accounting, or related field
- Minimum of 2 years' experience in debtors/accounts receivable or similar finance role
- Proficient in Microsoft Excel, Word, and PowerPoint
- Strong computer literacy and data capturing skills
- Excellent email etiquette
- Experience with ERP systems (NetSuite advantageous)
- Excellent verbal and written communication skills
- Strong planning and organisational skills
- High attention to detail and accuracy
- Strong analytical and problem-solving abilities
- Ability to work independently and meet strict deadlines
- Professional, customer-focused approach
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The Company
What We Do
United Exports is a global leader and vertically integrated company in the agricultural supply chain, specializing in fruit production and export, from breeding to distribution.
