The Role
Manage day-to-day finance operations including cashbook processing, accounts payable, payment runs, journals, reconciliations, month-end support, billing review and client statements, audit support, VAT and payroll schedules, and regular reporting. Maintain accurate records, support audits, and assist the finance team with ad hoc requests.
Summary Generated by Built In
We are partnering with a leading healthcare and primary care solutions provider based in Centurion, Gauteng.
They are seeking a meticulous and proactive team player to join their dynamic team. In this pivotal hands-on role, you will manage day-to-day financial operations, maintain accurate cashbooks, process accounts payable, run monthly reconciliations, and support month-end reporting.
You will ensure accounting records are complete, up to date, and properly supported.
Key Responsibilities
1. Cashbook and Transaction Processing
- Process and maintain daily cashbook transactions accurately and timeously.
- Obtain and file monthly bank statements.
- Review bank transactions and ensure all entries are correctly allocated.
- Process internal transfers and other routine banking transactions.
- Maintain proper supporting documentation for all accounting entries.
- Assist with ensuring all accounting entries are complete before month-end close.
2. Accounts Payable
- Capture supplier invoices accurately into the accounting system.
- Match supplier invoices to supporting documents where applicable.
- Follow up on missing invoices and supporting documents from suppliers.
- Prepare supplier payment schedules for review and approval.
- Assist with the loading of approved supplier payments.
- Maintain accurate supplier records and supporting documentation.
3. Banking and Payments Administration
- Assist with the preparation and processing of payment runs.
- Load approved ad hoc payments, including supplier payments, refunds, and other authorised disbursements.
- Assist with salary funding transfers and payment release preparation.
- Liaise with banks and service providers to resolve banking-related queries and issues.
- Ensure banking profiles and FICA documentation remain up to date where required.
4. Journals and Month-End Support
- Prepare and capture routine monthly journals.
- Assist with month-end processing to ensure all transactions are recorded in the correct period.
- Support the preparation of reconciliations and schedules for month-end reporting.
- Assist with drafting financial information for management review.
- Ensure financial records are maintained in a complete and organised manner.
5. Reconciliations and Financial Record-keeping
- Perform reconciliations for key balance sheet and income statement accounts.
- Reconcile supplier balances and other ledger accounts.
- Assist with maintaining accurate audit trails for all processed transactions.
- Ensure financial records, invoices, statements, and supporting schedules are properly filed and accessible.
- Help identify and resolve discrepancies in financial records.
6. Audit and Compliance Support
- Assist with preparing supporting documents for audits.
- Collate reconciliations, schedules, and financial support files when required.
- Assist with ad hoc finance information requests from management and auditors.
7. Billing and Client Statement Review
- Review client billing statements for accuracy and completeness before distribution.
- Check billing data against underlying reports, membership data, and supporting schedules.
- Identify billing discrepancies, omissions, or unusual movements and escalate for correction.
- Assist with allocation of receipts on necessary system.
- Assist with preparing recurring client invoices and statements.
- Follow up on billing queries and provide supporting information where needed.
- Maintain proper records of billing statements, supporting reports, and issued invoices.
- Help ensure that all billings are processed timeously and in line with agreed cut-off dates.
- Support the reconciliation of billed amounts to underlying financial and operational record
8. Reporting
- Assist with creation of various reports:
- Discrepancy report
- Collections report
- Retail data
- SB monthly retail report
9. Other ad hoc responsibilities
- Assist with the preparation of VAT workings and supporting schedules for submission review.
- Reconcile VAT-related information to underlying accounting records.
- Support the preparation of payroll input schedules and related supporting documentation.
- Assist with payroll reconciliations and checks before final review and approval.
- Help ensure payroll-related payment information is prepared accurately and on time.
- Maintain proper filing of VAT, payroll, and related supporting documents.
- Assistance to Team Leader: Finance and Executive
Requirements
- Grade 12 / Matric.
- Bookkeeping or Accounting qualification advantageous.
- Proven experience in a bookkeeping or finance administration role.
- Experience working on accounting systems.
- Proficient in Microsoft Excel.
- Strong attention to detail and accuracy.
- Good organisational and recordkeeping skills.
- Ability to work with deadlines and manage recurring monthly tasks.
Key Competencies
- Numerical accuracy
- Attention to detail
- Accountability
- Time management
- Confidentiality
- Problem-solving
- Organising and filing
- Good communication skills
- Typical Systems Exposure
- Sage Business Cloud
- Online banking platforms
- Excel and other Microsoft Office tools
Benefits
- Hybrid work setup, 08:00 - 16:30
- Annual inflation-based salary increases
- Group Risk, health insurance product as a fringe benefit
- Pension fund with a 5.42% company contribution and 5% employee contribution
- A strong company culture centered around upskilling, internal promotion and professional development
Skills Required
- Grade 12 / Matric
- Proven experience in a bookkeeping or finance administration role
- Experience working on accounting systems
- Proficient in Microsoft Excel
- Strong attention to detail and accuracy
- Good organisational and recordkeeping skills
- Ability to work with deadlines and manage recurring monthly tasks
- Bookkeeping or Accounting qualification
- Sage Business Cloud
- Online banking platforms
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The Company
What We Do
Outsourced CFO offers founders financial management services including CFO Services, Cloud Accounting, Automation Services & Talent Solutions, building world-class finance functions for scaling companies.
