The Role
Provide administrative and accounts support across multiple stores: manage inboxes, process and match supplier invoices, assist with stock checks and POS/product updates, enter financial data in MYOB, support reconciliations, and prepare reports on invoices, stock discrepancies, and credit claims.
Summary Generated by Built In
Setup and Location: Hybrid, Ortigas, Alabang, Pampanga or Cebu
Work Schedule: 10:00 AM- 7:00 PM (AEST) | 8:00 AM-5:00 PM (PH Time)
Employment Type: Full-time
Ready to do work that actually excites you?
We are looking for a detail-oriented and proactive Finance Assistant to support our Finance and Operations team across multiple store locations.
This role will work closely with the Finance Account Lead, Store Managers, Directors, suppliers, and internal teams to ensure day-to-day administrative, invoicing, stock, and finance processes are completed accurately and on time. This is a great opportunity for someone looking to build their skills across accounts, retail operations, inventory management, and business administration while working within a fast-paced environment.
What You’ll Do
You’ll be the kind of person who:
Email & Administration Support
- Monitor shared inboxes and assist with managing incoming requests
- Action routine supplier, customer, and internal queries
- Maintain organised records of emails, invoices, documents, and communications
- Follow up outstanding items and escalate issues when required
- Assist with general administrative tasks across both stores
Invoice & Accounts Support
- Assist with processing and checking supplier invoices
- Match invoices against delivery dockets and stock received
- Identify missing information or discrepancies and escalate where required
- Support invoice preparation and data entry into accounting systems
- Ensure documents are accurately filed and easily accessible
Stock & Inventory Assistance
- Assist with daily stock checks and verification processes
- Compare received stock against supplier documentation
- Report discrepancies including missing items, incorrect quantities, or pricing issues
- Support accurate inventory records across both stores
- Assist with maintaining product and supplier information
MYOB & Finance Support
- Assist with entering and maintaining financial records in MYOB
- Support invoice coding and data accuracy checks
- Assist with allocating costs to the correct jobs, projects, or categories
- Help prepare reports and financial information as required
- Support the Finance Account Lead with reconciliation tasks
Supplier & Store Support
- Assist with supplier communication regarding:
- Invoice queries
- Delivery documentation
- Pricing updates
Credit claims
- Maintain supplier records and documentation
- Support store teams with administrative requests
POS & System Support
- Assist with maintaining product information in POS systems
- Support updates to:
- Product listings
- Pricing information
- Promotions and specials
- Supplier updates
- Perform data checks to ensure systems remain accurate
Reporting & Process Support
- Assist with preparation of regular reports including:
- Outstanding invoices
- Stock discrepancies
- Credit claims
Transaction records
- Help maintain accurate trackers and process documentation
- Support continuous improvement of administrative processes
Requirements
What You Bring
We’re looking for someone with:
- Certificate, diploma, or degree in Accounting, Finance, Business Administration, or a related field (preferred).
- 1+ years’ experience in administration, accounts support, data entry, or similar roles.
- Strong attention to detail and willingness to learn.
- Good organizational skills and ability to manage multiple priorities.
- Strong written and verbal communication skills.
- Ability to follow processes and maintain accurate records.
- Confidence working with systems and learning new software.
- Experience with the following is an advantage:
- MYOB or similar accounting software
- POS systems
- Microsoft Excel / Google Sheets
- Retail, inventory, or supplier management processes
Benefits
Why You’ll Love Working Here
- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!.
Let’s Talk
If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.
Skills Required
- Certificate, diploma, or degree in Accounting, Finance, Business Administration, or related field
- 1+ years experience in administration, accounts support, data entry, or similar roles
- Strong attention to detail and willingness to learn
- Good organizational skills and ability to manage multiple priorities
- Strong written and verbal communication skills
- Ability to follow processes and maintain accurate records
- Confidence working with systems and learning new software
- Experience with MYOB or similar accounting software
- Experience with POS systems
- Proficiency with Microsoft Excel or Google Sheets
- Experience with retail, inventory, or supplier management processes
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The Company
What We Do
Staff Domain is a leading offshore outsourcing and Business Process Offshoring (BPO) company that supports global businesses by providing dedicated teams for recruitment, engagement, and operational management, enabling cost savings and rapid growth.
