Finance and Procurement Manager(international development/ NGO)

Job Title: Finance and Procurement Manager(international development/ NGO)

Location: Lagos

Reports to: Executive Director

Job Type: [Full-Time)

Department: Finance and Procurement

Job Summary:

The Finance and Procurement Manager will oversee and manage the financial and procurement activities of the organization. This role will ensure the effective use of financial resources, compliance with financial regulations, and efficient procurement of goods and services. The Finance and Procurement Manager will work closely with senior management and other departments to ensure that financial controls are maintained, procurement processes are transparent, and organizational objectives are met.

Key Responsibilities:

Financial Sustainability, Investment & Capital Assets

1. Report to and work closely with the Chief Operating Officer/Executive Director and the Board Finance committee in the preparation of the organizational annual budgets, monitoring of all project and operational expenditures in line with the approved budget and work plan.

2. Evaluate financial performance of the organization including the use of other financial control and evaluation techniques.

3. Ensure 100% long-term financial stability through strategic investment, effective management of capital assets, and implementation of sustainable financial practices.

4. Develop and maintain an asset management plan, including acquisition, maintenance, and disposal of assets.

5. Monitor financial performance against budgets and forecasts. Identify and report on financial risks and opportunities.

6. Manage the organization’s capital assets to ensure optimal utilization and return on investment.

7. Communicate effectively with internal and external stakeholders regarding financial strategies and performance.

8. Collaborate with other departments to align financial management with overall organizational objectives and to produce all project financial reports.

9. Identify opportunities for cost savings and efficiency improvements

10. Preparing weekly and monthly reports. Quarterly report for Directors and Management.

Operationalize the DOA framework

11. Preparation of programme financial report, programme profit and loss report etc, working alongside the programme/project leads.

12. Financial Sustainability via efficient grants management

13. Overseeing all statutory audits, tax remittances, annual returns filing with CAC, weekly SCUML reporting, 501(3)c etc.

14. Establish and enforce proper accounting and internal control systems, payment, expense and retirement process, asset management, insurance etc.

15. Ensure compliance with statutory regulations.

16. Control and manage timely cash disbursement and ensure there is supporting documents for all transactions and accurate recording and filing of all financial documents.

17. Perform monthly bank reconciliations, interface primarily with the bank on all the organization's accounts matters, review accounting transactions to ensure compliance with relevant laws, policies and procedures.

18. Conduct comprehensive assessments of the organization’s assets to determine their value and suitability for liquidation.

19. Develop and implement strategic plans for asset liquidation, aligning with organizational goals and financial objectives.

20. Supervise the Procurement team to ensure the proper certification of all vendors, contractors and local partners in various programme locations, ensuring payment within established local banking procedures.

KEY PERFORMANCE INDICATORS

Kindly see the key performance indicators for your role outlined below.

● Deliver on 90% of the organization's financial health and efficiency in managing organizational budgets.

● 70% Adherence to all related finance and risk policies/ risk SOPs and the organization's policies

● Using Donors, Grants, Investments and FX Gains, ensure at least 10% annual increase in revenue generated

● 20% increase in ROI across all departments and budgetary control.

● 100% Adherence to deadlines for monthly, quarterly, and annual financial reports as required by management and Board of Directors

● Drive 100% compliance to risk management and financial audit

● Drive 20% cost saving through cost-cutting measures and improvements.

● 95% Efficiency and effectiveness for all financial and procurement support to operations and programmes.

● Increase the drive of long-term financial planning and investment strategy by 50% annually

● Support P&C to implement initiatives to increase organizational culture alignment by 50%

annually within your team.

● Achieve a 20% increase in staff performance scores against previous years for unit members

● 75% Mentorship of team members for succession key roles planning

● Attain 90% employee compliance with systems and structures annually within your unit

● Identify two persons for succession planning purposes and share same with PCA

Behavioral and Leadership

● Provide supervision and guidance to the Senior Coordinators, Coordinators, Officers, Associates

and Interns under your supervision.

● Support to drive and communicate the organization's vision and mission

● Model and collaborate to ensure the team embraces our core values and inspires others to align their actions and behaviors accordingly.

● Provide strategic direction and guidance in the development and execution of initiatives that promote a culture in line with the organization's values of Audacity, Respect, Integrity, Innovation, Synergy, and Excellence, leading to a better organizational culture.

● Support to empower and support team members at all levels by fostering a culture of trust, collaboration, and accountability, encouraging individuals on collective ownership of organizational values and goals.

● Facilitate and support change management processes in organizational transitions and cultural transformation.

● As a supervisor, demonstrate effective conflict resolution skills in addressing interpersonal conflicts or disagreements related to values alignment, promoting open dialogue, understanding, and reconciliation; escalate persisting issues to P&C.

● Serve as a role model for ethical leadership, demonstrating integrity, authenticity, and transparency in all interactions and decisions and holding oneself and others accountable to high ethical standards.

● Foster a culture of continuous improvement by encouraging feedback, learning, and adaptation, leveraging insights to refine leadership strategies and practices in alignment with organizational goals and values.

● You will play an important role in overseeing the financial management, budgeting, and procurement processes within an organization or project.

Qualifications and Skills:

Education:

● A Bachelor’s or Master’s degree in Finance, Accounting, Business Administration, Procurement Management, or a related field.

● Professional certification such as CPA (Certified Public Accountant), ACCA (Association of

Chartered Certified Accountants), or CIPS (Chartered Institute of Procurement & Supply) is an advantage.

Experience:

● At least 10 years of experience in financial management and procurement, preferably in an international development/ NGO.

● 6 years progressive leadership experience is required

● Experience with financial reporting, budget preparation, and auditing.

● Hands-on experience in procurement processes, contract negotiation, and vendor management.

Technical Skills:

● Strong knowledge of financial management systems (e.g., Netsuites, QuickBooks, SAP, Microsoft Dynamics).

● Proficiency in Microsoft Excel and other office software (Word, PowerPoint).

● Knowledge of procurement regulations, policies, and industry best practices.

● Familiarity with relevant compliance and regulatory standards (e.g., donor-specific requirements, government regulations).

Soft Skills:

● Excellent communication skills, both written and verbal.

● Strong analytical and problem-solving abilities.

● Team spirit and patience

● Ability to prioritize and handle multiple tasks in a fast-paced environment.

● Strong attention to detail and organizational skills.

● Leadership skills and the ability to manage and motivate a team.