The Role
The Finance and Administrative Assistant manages bookkeeping, financial reporting, reconciliations, and supports HR processes while ensuring compliance with standards and laws.
Summary Generated by Built In
Responsibilities
Financial
Management
· Responsible for
the all bookkeeping on the accounting software for the Group
· Preparation of the daily cash balances for the Group
· Oversee the transfer of funds /cheques from various bank accounts as necessary
· Ensure the bank deposits for the Group are done on time and correctly
· Oversee the bank reconciliation task for various bank accounts
· Take charge in the preparations of purchase orders, sales orders, credit notes and return to suppliers (RTS) for the Group
· Take control of the process for sales and purchase invoices
· Be in charge of reconciliations of the Debtors/Creditors with statements of accounts well as attending to queries from Debtors/Creditors
· Assist the Finance Manager with the preparation of the departmental budgets
· Compilation of data for periodic and annual financial reports for the Group
· Be in charge of the petty the petty cash, input petty cash transactions and perform physical count
· To maintain accounting records by making copies, filing documents and to ensure the
· filing system is complete
· Reconcile accounts in a timely manner
· Supporting and coordinating the audit process and liaise with auditors internal and external
· Assist the Finance manager in the monthly preparation of VAT, TDS,PAYE and NSSF
· Perform any administrative and secretarial tasks related to the financial department
· Research, track and restore accounting or documentation problems and discrepancies
· Function in accordance with established standards, procedures and applicable laws
Human Resource Administration, Operations and IT
· Supporting the human resources processes by administering tests, scheduling appointments, conducting orientation, maintaining records and information.
· Assist in the induction and orientation process for the new staff
· Provides payroll information by collecting time and attendance records.
· Preparation and submission of the employee data reports by assembling, preparing, and analyzing data.
· Maintaining the employee information by entering and updating employment and status-change data.
· Provides secretarial support by entering, formatting, and printing information.
· Answers the telephone, relays messages, and maintains equipment and supplies.
· Maintains employee confidence and protects operations by keeping human resource information confidential.
Maintains quality service by following organization standards
· Preparation of the daily cash balances for the Group
· Oversee the transfer of funds /cheques from various bank accounts as necessary
· Ensure the bank deposits for the Group are done on time and correctly
· Oversee the bank reconciliation task for various bank accounts
· Take charge in the preparations of purchase orders, sales orders, credit notes and return to suppliers (RTS) for the Group
· Take control of the process for sales and purchase invoices
· Be in charge of reconciliations of the Debtors/Creditors with statements of accounts well as attending to queries from Debtors/Creditors
· Assist the Finance Manager with the preparation of the departmental budgets
· Compilation of data for periodic and annual financial reports for the Group
· Be in charge of the petty the petty cash, input petty cash transactions and perform physical count
· To maintain accounting records by making copies, filing documents and to ensure the
· filing system is complete
· Reconcile accounts in a timely manner
· Supporting and coordinating the audit process and liaise with auditors internal and external
· Assist the Finance manager in the monthly preparation of VAT, TDS,PAYE and NSSF
· Perform any administrative and secretarial tasks related to the financial department
· Research, track and restore accounting or documentation problems and discrepancies
· Function in accordance with established standards, procedures and applicable laws
Human Resource Administration, Operations and IT
· Supporting the human resources processes by administering tests, scheduling appointments, conducting orientation, maintaining records and information.
· Assist in the induction and orientation process for the new staff
· Provides payroll information by collecting time and attendance records.
· Preparation and submission of the employee data reports by assembling, preparing, and analyzing data.
· Maintaining the employee information by entering and updating employment and status-change data.
· Provides secretarial support by entering, formatting, and printing information.
· Answers the telephone, relays messages, and maintains equipment and supplies.
· Maintains employee confidence and protects operations by keeping human resource information confidential.
Maintains quality service by following organization standards
Requirements
Knowledge and Experience
· Diploma
level required in finance, business administration, accounting/tax.
· Professional certificate ACCA/CPA would be an advantage
· 3-10 years of relevant professional experience in a similar role broad financial experience.
· Experience in financial management systems, (i.e. QuickBooks)
· Previous experience in training programs that maximize individual and Company goals across the Company including best practices in human resources activities
· A successful track record in setting priorities; keen analytic, Company and problem-solving skills which support and enable sound decision making
· Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
· A multi-tasker with the ability to wear many hats in a fast-paced environment
· Professional certificate ACCA/CPA would be an advantage
· 3-10 years of relevant professional experience in a similar role broad financial experience.
· Experience in financial management systems, (i.e. QuickBooks)
· Previous experience in training programs that maximize individual and Company goals across the Company including best practices in human resources activities
· A successful track record in setting priorities; keen analytic, Company and problem-solving skills which support and enable sound decision making
· Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
· A multi-tasker with the ability to wear many hats in a fast-paced environment
Skills Required
- Diploma level required in finance, business administration, accounting/tax.
- Professional certificate ACCA/CPA would be an advantage
- 3-10 years of relevant professional experience in a similar role
- Experience in financial management systems, (i.e. QuickBooks)
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The Company
What We Do
CVPeople Tanzania is a leading provider of HR consulting and recruitment services, specializing in identifying and recruiting senior leaders and board directors to help businesses succeed.
