**This is a part time position - 25-30 hours per week
Job summary and scope:
The Finance Administrator supports the Finance Director with the day-to-day operations that contributes to the smooth running of the Finance Department and interaction with the wider business. They take ownership of company credit card and expenses transactions for correct data entry to the accounting system and reconciliations and handle all queries related to this task. They provide support on sales invoicing from our project system, sending to clients and ensure these transactions are reflected in the accounting records. They provide general finance administrative support for our project system and help produce regular insightful reporting to the business as directed by the Finance Director.
Key responsibilities:
Company Credit Cards
- Working with card holders to collate receipts and analyse expenditure using Excel for correct entry into the accounting records and project system as appropriate.
Employee Expenses
- Take ownership of this task ensuring correct coding for the accounting records before sending approved claims for payment.
- Handling any queries and inputting project costs on the project system (CMap).
Project System (CMap) Finance Administrative Support
- Converting won projects to “live” status on instruction following established processes.
- Supporting the issue of sales invoicing to clients - preparing on instruction, distribution to clients and entering into the accounting records.
- Preparing purchase orders to suppliers for projects following approval.
- Take ownership of ensuring all project costs are accurately reflected against each project from either credit card or suppler invoices. Working with the Finance Director to reconcile these costs each month against the accounting records.
Admin Support and Reporting
- Work with your finance colleagues to help manage the finance inbox and action allocated tasks/queries to resolve.
- Run weekly reports using established templates on timesheet entries to share with wider Precision colleagues.
Other
- Maintain secure filing and archiving practices in accordance with the company processes and office procedures.
- Other duties may be required as reasonably requested by the VP, Finance Director.
- Undertake any duties as may be required from time to time that can reasonably be regarded as within the remit of the post.
- Aware of and conform to legal requirements in all activities, both internal and external. Implicit in this is that all Managers and Staff conform to the appropriate standards in terms of Health and Safety and Information Security requirements but also to the highest standards of business ethics.
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Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Precision Medicine Group at [email protected].
It has come to our attention that some individuals or organizations are reaching out to job seekers and posing as potential employers presenting enticing employment offers. We want to emphasize that these offers are not associated with our company and may be fraudulent in nature. Please note that our organization will not extend a job offer without prior communication with our recruiting team, hiring managers and a formal interview process.
Skills Required
- Proficiency in Excel
- Experience with accounting processes
- Familiarity with project management systems (CMap)
Precision Medicine Group Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Precision Medicine Group and has not been reviewed or approved by Precision Medicine Group.
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Healthcare Strength — Health coverage includes medical, dental, and vision with HSA/FSA options, plus disability and life insurance, forming a comprehensive core package. The lineup is presented as robust across wellbeing, time off, and financial security categories.
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Leave & Time Off Breadth — Time off includes generous PTO and paid holidays, along with paid parental leave and adoption assistance. These offerings are positioned as part of a well-rounded benefits suite in the U.S. with similar cores noted in Canada.
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Retirement Support — Retirement programs include a 401(k) with employer match in the U.S. and a group retirement plan in Canada. These elements help establish a competitive total rewards foundation.
Precision Medicine Group Insights
What We Do
We founded Precision Medicine Group in 2012 because we believed there was a transformational opportunity to improve the process of bringing new drugs to market. It involves utilizing technology, data, and human expertise. It is a big challenge that requires diverse talents. Our model involves both nurturing and investing organically and acquiring capabilities that we do not have but critically need. Our core executive team is anchored to this model, building life science services that address fundamental changes in healthcare that are necessary for health and outcomes improvement.
