Overview
The State Finance & Admin Associate is responsible for the provision of comprehensive accounting, administrative, and logistical support to state office. The ideal candidate will be responsible for managing daily administrative and financial tasks, ensuring strict compliance with organizational policies and procedures, and delivering exceptional support to the team.
The Finance & Admin Associate will work closely with the Finance Officer to coordinate operations, manage financial transactions & maintain accurate records in the state.
Responsibilities
Prepare payment vouchers, and schedules for vendors and participants.
Properly code all transactions.
Maintain administration and accounting files.
Follow up on outstanding vendor’s payments and assure timely reconciliation
Responsible for ensuring accurate and timely posting of all financial transactions into QuickBooks
Ensure that entries are entered into project activity tracking logs accurately and timely
Ensure timely and accurate management of tax payments and other statutory obligations at the state level
Support to arrange hotel for staff, participants, consultants who are coming to State for assignments
Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and export documentation where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
Calendar management, ensuring conference rooms are booked and meeting/conference/activity logistics and making sure to update the records regularly.
Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day
Inventory and asset management.
Coordinate the approved Activity Profiles making sure that materials, equipment, etc. required for the activity are organized and ready for the activity.
Support in the coordination of procurement and engagement of vendors for goods and services in the state
Coordinate catering services for official functions within and outside the office location
Control consumption of project (petrol, electricity, water, telephone,)
Ensure compliance with MSH policies and procedures including internal control systems, donor funded guidelines as well as Nigeria Government regulations.
Create all administrative and financial reports monthly as requested by the supervisor.
Ensure that month and year-end activities are done accurately and in compliance with MSH policies and procedures.
Any other task assigned.
QUALIFICATIONS
Qualifications
Bachelor's Degree in Finance, Accounting, or a related field.
Minimum of 2-4 years’ experience in Accounting, Finance and Administration
Proficient in QuickBooks
Experience with large complex organization is required, familiarity with international NGOs preferred
Understanding of key aspects of accounting
MSH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. MSH complies with Section 503 of the Rehabilitation Act, Section 4212 of the Vietnam Era Readjustment Assistance Act, as amended, and all related applicable regulations.
Know Your Rights - Workplace Discrimination is Illegal (English)
Know Your Rights - Workplace Discrimination is Illegal (Spanish)
Skills Required
- Bachelor's degree in Finance, Accounting, or a related field
- 2-4 years of experience in accounting, finance, and administration
- Proficiency in QuickBooks
- Experience with a large, complex organization
- Familiarity with international NGOs
- Understanding of key accounting principles and practices
