Lessen LLC

Facilities Coordinator

Posted An Hour Ago

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Chicago, IL, USA

Hybrid

50K-55K Annually

Mid level

Cloud • Real Estate • Software • PropTech

Help us revolutionize real estate services.

The Role

The Facilities Coordinator aids the Facilities Manager in managing daily facilities operations, vendor management, client relationships, and maintenance processes, while ensuring timely resolution of issues and coordinating work orders.

Summary Generated by Built In

Job Summary

The Facilities Coordinator will assist Facilities Manager in managing all day-to-day facilities activities for their client’s portfolio within their assigned region. The Facilities Coordinator will collaborate with the Facility Manager for all maintenance requests submitted by the client and will utilize best efforts in resolving the client’s maintenance issues rapidly. Additionally, this position is responsible for creating and developing relationships with internal clients and customers. The Facilities Coordinator processes work order requests and ensures timely resolution.

What You'll Do

· Assist in the coordination and execution of the complete work order life cycle from creation to resolution

· Manage vendors to ensure services are completed within agreed upon SLA’s

· Collaborate with Facilities Manager to work cross-functionally with other teams to manage vendors in region(s)

· Help to develop work order management process and implement amongst teams to ensure consistency in work order management.

· Develop client relationships; collaborate with key stakeholders in markets to devise solutions to client issues

· Assist in monthly reporting, forecasting and asset management on all sites

· Help develop and implement preventative, ongoing and anticipated maintenance/repair programs

· Assist with development of operating and capital budgets for the assigned

· Support the creation of work order forecasts by drawing on historical, current, and metric-based data

· Attend regular client status meetings, if applicable

· Ensure confidentiality of internal and external data

· Perform ad-hoc projects and other duties as assigned

You Should Have

· Computer Skills: Proficient in Microsoft Word, Excel, PowerPoint, Outlook required

· The Facilities Coordinator must be able to work in a fast-paced environment, prioritize multiple tasks, consistently make effective decisions under stressful conditions.

· Proficient in all people management processes, including recruitment, performance management and reward

· Experience in building, growing and developing a team; including department structure design and resourcing

· Experience in coaching and developing individual team members to reach their potential

· Proficient in engaging a team through communication, processes, personal impact and influence

· Bachelor’s degree or equivalent facilities management experience

· 3+ years of facilities management experience

· Experience with managing multiple vendors for day-to-day work order management and small to large capital projects

· Client relationship management skills

· Communication and organizational skills

· Trade experience preferred

Compensation:

$50,000- 55,000 annually and bonus
Pay is determined by several compensable factors, such as qualifications, skill level, competencies, and work location.

Top Skills

Excel

Microsoft Outlook

Microsoft Powerpoint

Microsoft Word

What the Team is Saying

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The Company

HQ: Scottsdale, Arizona

713 Employees

Year Founded: 1999

What We Do

Lessen is the tech-enabled, end-to-end property service provider that is transforming how commercial and residential real estate services are delivered and managed at scale. Lessen’s technology platform provides data-driven insights that unlock key growth opportunities for the entire real estate ecosystem—including investors, owners, managers, and service providers. The company leverages a network of over 30,000 vetted, qualified vendors (Lessen Affiliates) serving clients with over 1 million properties and completing more than 3.5 million work orders annually across an expanding range of services. Lessen, LLC is a venture-backed, privately held company with offices in Scottsdale and Chicago. To learn more, visit Lessen.com.

Why Work With Us

We make caring for and improving properties simpler, faster, better. Powered by tech and perfected by people, we deliver best-in-class, transformational solutions to deliver assets to market faster, keep businesses up and running, and improve customer and resident experiences. We're property services, simplified.

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Hybrid Workspace

Employees engage in a combination of remote and on-site work.

At Lessen, managers decide how teams work best—office, home, or hybrid. We value flexibility, connection, and outcomes, investing in tools that keep everyone aligned and focused on delivering great results together.

Typical time on-site: 3 days a week

HQScottsdale, AZ

Chicago, IL

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