External Relations Administrator

FHLB Dallas actively pursues dedicated and hardworking individuals to be a part of our professional team. Positions are offered on an as-needed basis for all departments.  View our current opportunities by clicking the View Open Positions tab above.  

In reporting to the Director of Corporate Services, it helps coordinate the Board of Directors’ meetings and numerous external meetings, to ensure effectiveness and efficiency, while projecting a positive image for the Bank.  Also to perform a variety of administrative duties generally of a complex nature in support of Corporate Administration and the CEO.

PRIMARY RESPONSIBILITIES:                                                                                              

• Serves as the Contractor Administrator for the Corporate Administration department by providing full guidance for ensuring that standardizing documentation, document routing, obtaining signature approvals, correct documentation and ensuring periodic and timely document review.
• Provides a point of contact for documentation including procurement documents (contracts, purchase orders, etc.), related policies and procedures. Prepares and/or maintains required documentation and administers the appropriate life cycle.
• Responsible for coordinating logistical arrangements for external groups, including the Board of Directors and the Affordable Housing Advisory Council, as well as other external meetings.  This may include site selection, hotel negotiations, meeting materials and transportation.
• Tracks meeting expenses including receipt and verification of invoices, code and authorize for payment, tracking expenses and preparing cost recap report.
• Serves as the primary point of contact for the Board of Directors, managing correspondence related to meetings, agendas, documents, and logistical arrangements to ensure seamless communication and coordinator.
• Serves as the secretary for the Executive Management Committee.
• Performs a variety of complex administrative duties and project support.
• Assists in special project work involving the President’s office and as delegated by the Chief Administrative Officer. 
• Communicate meeting schedules to appropriate Bank staff, ensuring that they are informed of their respective participation.
• Assumes additional responsibilities as assigned.

JOB REQUIREMENTS:

• College degree or equivalent work experience.
• 6+ years administrative and related work experience in a corporate environment working with executive management.  Related work experience including:  coordinating small to large conferences/workshops, board/advisory meetings; hotel negotiation, site selection and arrangements.
• Demonstrated expertise with Microsoft applications (Word, Excel, Visio and PowerPoint).
• Excellent interpersonal and communication skills, professional demeanor, experience interacting with executive level managers in a highly confidential manner, and attention to detail and accuracy.

PHYSICAL DEMANDS:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is routinely required to utilize cognitive ability;  sit and move about the office; speak, read, listen, and write; use hands to finger, handle, or feel objects, tools or controls.   The employee is occasionally required to stand; reach with hands and arms, climb stairs; stoop, kneel, or crouch.  Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus. The employee may occasionally lift and/or move up to 25 pounds.   

WORK ENVIRONMENT:

Work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable Accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a temperature controlled office environment requiring little physical exertion.  The noise level in the work environment is low to moderate.  Mental concentration, attention to detail and computer use for extended periods of time is common.   Completion of complex tasks under deadline pressure may be required. This position may, on occasion, also require evening and weekend work based on business needs. Interruptions may occur. 

FHL Bank Dallas employees are committed to and exemplify the following principles:

• Service to our members is first and foremost
• All business will be conducted honestly and ethically
• Each employee contributes to customer service by directly serving our members or supporting those who do
• Interaction with members should focus on building professional relationships and helping customers achieve their goals
• Cooperation and teamwork throughout and across all levels of FHLB Dallas are essential to its effectiveness
• Colleagues and members will be treated with the utmost respect and dignity

FHLB Dallas provides equal employment opportunity to all individuals without regard to race, religion, color, sex, age, marital status, ancestry, veteran status, disability, or national origin. FHLB Dallas will consider for employment all persons on an individual basis consistent with job-related criteria without regard to visible and non-visible disabilities. Equal opportunity applies to all employment practices, including recruitment, screening, hiring, compensation and training, as well as other conditions and privileges of employment.