EXECUTIVE ASSISTANT

Job Profile Summary:

The Executive Assistant provides high-level, confidential support to multiple members of the Executive Team. This role requires a broad understanding of company operations and initiative, as well as the ability to independently plan, prioritize, and manage tasks in a fast-pace environment. The ideal candidate is confident, proactive, and resourceful, with strong judgement in navigating a wide range of situations. Strong writing and verbal communication skills, exceptional organizational abilities, and a commitment to maintaining strict confidentiality are essential for success in this position.

Major Duties and Responsibilities:

• Anticipate the needs of the Executive Team and proactively coordinate with relevant individuals and resources to address key issues.
• Provide comprehensive administrative support, including managing calendars and inboxes, preparing expense reports, and arranging travel itineraries and agendas.
• Handle sensitive and confidential information that impacts company operations, sales,
• personnel, and performance.
• Work with Communications to draft clear, professional communications, including company-wide announcements and executive correspondence.
• Drive meeting effectiveness by preparing agendas, capturing detailed notes, managing action items, and driving accountability on commitments.
• Serve as liaison with internal and external stakeholders, overseeing the production and distribution of relevant materials.
• Work closely with executives to keep them informed of upcoming commitments,
• priorities, and responsibilities.
• Manage conflicting priorities with a proactive, solution-oriented approach; ensure projects are completed accurately and on time, often under tight deadlines.
• Collect, analyze, and synthesize confidential data into reports, charts, budgets and presentation materials.
• Perform other duties as needed to support Pegasus’ continued success.
• Comply with the requirements of the company’s Quality Management System. 

Required Skills, Experience, and Education:

• Bachelor’s degree or equivalent experience.
• 3+ years supporting senior executives (CEO/entrepreneur experience a plus).
• Advanced knowledge in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
• Strong organizational skills with the ability to manage multiple priorities under pressure.
• Excellent written and verbal communication skills.
• Demonstrated proactive problem-solving and sound decision-making.
• High level of discretion when handling sensitive and confidential information.
• Track record of success in fast-paced, deadline-driven environments.
• Positive, growth-minded attitude with adaptability to change.
• Team-oriented approach with a mindset of service and collaboration.
• Experience planning and executing company-wide events.
• Flexibility to work evenings and weekends when needed.

Desired Skills, Experience, and Education:

• N/A

Physical Requirements

• Remain in a stationary/seated position for an extended period.
• Regularly required to operate a computer, telephone, keyboard, and other office machinery.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• The ability to hear, understand, and distinguish speech and/or other sounds.