The Role
Provides comprehensive administrative support to the CEO, including calendar and travel management, correspondence, meeting coordination, document preparation, stakeholder communication, confidential records, action tracking, event and board meeting support, office administration, expense reporting, and basic budget tracking.
Summary Generated by Built In
JOB ACCOUNTABILITIES
- Manage and maintain the executive's calendar, appointments, and travel arrangements.
- Screen, prioritize, and respond to emails, phone calls, and correspondence.
- Prepare reports, presentations, meeting agendas, and Other business documents.
- Coordinate internal and external meetings, including logistics, minutes, and follow-up actions.
- Act as the primary point Of contact between the executive and internal/external stakeholders. Organize business travel, including flights, accommodation, transportation, and itineraries.
- Maintain confidential records and handle sensitive information with discretion.
- Track deadlines, monitor action items, and ensure timely completion of assigned tasks. • Assist with project coordination and cross-functional communication.
- Support event planning, board meetings, and other meetings.
- Manage Office documentation, filing systems, and administrative processes.
- Handle expense reports, reimbursements, and basic budget tracking.
- Perform additional duties commensurate with the current role, as and when requested by management.
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The Company
What We Do
Hayleys Advantis Limited is the transportation and logistics arm of Hayleys PLC with over 50 years of industry presence. As a pioneer in providing integrated logistics solutions, the company represents some of the world's foremost shipping lines, international freight forwarders, and the largest air express transportation company in Sri Lanka, specializing in international freight management, marine services, and terminals and engineering services.
