Jobs at Hayleys Advantis Limited

Manage debtor collections, accounts receivable aging, weekly credit meetings, principal reporting, and standard operating procedures. Complete monthly income and balance sheet reconciliations, manage petty cash and miscellaneous collections, and prepare tax, VAT, stamp duty, and other statutory payment schedules and returns. Liaise with government authorities and support timely financial reporting and compliance.

Manage end-to-end accounts payable: process and verify supplier invoices, reconcile statements, resolve payment discrepancies, coordinate with vendors and internal teams, perform month-end AP activities, ensure compliance and accurate records, support audits, monitor performance, and identify process improvements.

Handle petty cash postings, bank receipts and transfer confirmations, monthly bank and balance sheet reconciliations, shipping agency cost reporting, deposit refunds, cheque processing, vendor invoices, payments, and audit support. The role requires adherence to Group accounting procedures, accurate financial recordkeeping, and collaboration with Shared Services and management.

Leads warehouse operations, supervises teams, manages client and supplier relationships, resolves complaints, prepares operational reports, conducts supplier evaluations, and ensures compliance with safety, quality, SOP, and audit requirements. Acts as the authorized representative for warehouse transactions while coordinating internal teams and third-party suppliers to meet service standards and customer expectations.

Manage end-to-end recruitment, employee onboarding, HR documentation, orientation, training coordination, and other HR operational and administrative duties. The role requires maintaining confidential employee files, supporting hiring activities, identifying training needs with department heads, and organizing staff development programs.

Support employee engagement and recognition programs, organize events and orientation, develop communications and training plans, coordinate implementation and reporting, and collaborate with departments to identify training needs and improve engagement metrics.

Prepare and manage accounts payable, accounts receivable and general ledger; reconcile bank statements; support internal and external audits; perform additional finance duties as assigned.

Drive sales and marketing for a shipping company by researching markets, prospecting new clients (MLOs/NVOCCs), generating leads, supporting marketing implementation, coordinating stakeholder communication, and improving service quality and processes.

Support business development and marketing through investment analysis, tender management, lead generation, and proposal development. Execute branding and communications campaigns, create multimedia content, manage stakeholder engagement and events, monitor performance metrics, and assist with operations, budgets, vendor coordination, and OHS/ISO support.

Conduct market research, prospect and quote new customers (MLOs/NVOCCs), collect customer feedback to improve products and service, maintain sales statistics, share timely information with stakeholders, and ensure service quality by following SOPs and driving quality improvements.

Maintain, provision, configure, monitor, upgrade and troubleshoot ICT systems. Ensure system availability, security, inventory and preventative maintenance; follow policies, escalate issues, and mentor junior staff.

Coordinate vessel berthing, clearance, and husbanding services; monitor cargo operations for quick turnarounds; maintain system updates, reports, and accurate inward/outward declarations; verify vendor invoices and support KPI achievement.

Manage and grow an express courier customer portfolio through regular follow-ups, generate new leads, handle inquiries and reservations, resolve client issues, collaborate with the team to meet sales targets, and track/report pipeline progress.

Conduct market research, prospect and meet potential customers, gather and share customer feedback, strengthen client relationships to improve retention, evaluate personal performance against targets, and ensure consistent service quality by following SOPs and driving quality improvements.

Provide financial reporting, business analysis, and dashboards for the Group Finance Director; drive and support group projects, set KPIs/SLAs, monitor governance, and deliver process improvements while providing high-level administrative support.

Manage procurement for vessels and maritime operations, arranging supplies, spares and services; obtain quotations, perform technical/commercial evaluations, control procurement budget, reconcile stock in ERP, supervise junior staff, conduct three-way matching and vendor payments, ensure ISM/ISO compliance, negotiate savings, and develop supplier relationships to support vessel availability and operational continuity.

Maintain and oversee bagging plant equipment to ensure smooth operation. Perform AC motor repair, electrical and mechanical maintenance, PLC and control system troubleshooting. Maintain ISO documentation, OHS compliance, stock records, yard security and cleanliness, and participate in continuous improvement.

Manage and record all incoming/outgoing stock in real time, verify deliveries against POs/invoices, maintain inventory systems (Logix, SAP), conduct cycle counts and audits, handle petty cash, label/tag components, coordinate with procurement/finance/vendors, and ensure safety and stockroom standards.

Manage invoicing, customer settlements and payments; process crew wages; monitor outstanding balances; prepare presentations and balance sheet schedules; reconcile SAP and Shipmate inventory; support budgeting, forecasting and SAP HANA migration; perform other finance duties as assigned.