Executive Assistant

Want to build a brighter, bolder future and cultivate your career? Join Ecolab’s team and help create a world in which we all thrive.

Ecolab is seeking an Executive Assistant who thrives in a fast‑paced environment, enjoys problem‑solving, and excels at keeping complex operations running smoothly. As the Executive Assistant to the Global Institutional Marketing & Business Operations leadership team, you will provide high‑level administrative, project, and coordination support while serving as a trusted liaison to internal and external stakeholders. You will anticipate changes, adapt priorities, and ensure seamless execution of schedules, meetings, travel, and communications.

What’s in it For You:

• Development opportunities through increased visibility into other key areas of the organization, supported by our commitment to promoting from within
• A supportive, team‑oriented atmosphere that respects your abilities and encourages analytical and critical thinking
• Opportunities to be at the forefront of strategic and sustainable change and make long‑lasting contributions within Ecolab’s Institutional division

What You Will Do:

• Manage the executive team's calendars, prioritizing meetings, travel, and events aligned with business goals
• Schedule meetings, coordinate travel, and anticipate changes to ensure seamless daily operations
• Handle correspondence, emails, and communications on behalf of the executive team
• Screen and manage communications, ensuring timely follow‑up and decision tracking
• Prepare, edit, and organize agendas, briefing materials, executive‑level presentations, reports, and other materials to support leadership meetings and key engagements
• Prepare and organize meeting materials, take notes, and follow up on action items
• Organize and support leadership meetings, internal meetings, team events, offsites, and customer events, ensuring all logistics are handled with precision
• Act as a trusted liaison between executives, cross‑functional teams, and other Executive Assistants to foster collaboration and alignment
• Filter and prioritize information shared with the executive team members to ensure focus on key priorities and issues
• Proactively identify and resolve workflow challenges, driving process improvements that enhance efficiency and support sales outcomes
• Lead and coordinate special projects and initiatives from inception through completion
• Identify and address core issues within business processes and make actionable recommendations
• Maintain sensitive records and handle confidential information with discretion, professionalism, and a high level of trust

Position Details:

• Location: This is a hybrid position (3 days in office, 2 days remote), working in-person at Ecolab's Global Headquarters in St. Paul, MN.
• Work Schedule: Monday-Friday, 7:30am-4:30pm

Minimum Qualifications:

• High school diploma or GED
• 5 years of office or administrative support experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Immigration sponsorship not available for this role

Preferred Qualifications:

• 5 years of executive administrative experience, ideally supporting marketing or commercial leaders
• Demonstrated initiative and ability to work independently
• Excellent organizational, prioritization, and problem‑solving skills in a fast‑paced environment
• Excellent verbal and written communication skills
• Excellent attention to detail with the ability to manage multiple priorities

About Ecolab:

At Ecolab, we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at our nearly three million customer sites. Building on a century of innovation, our 48,000 associates help deliver comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, life sciences, hospitality and industrial markets in more than 170 countries around the world. Our solutions not only enhance operational efficiency but also contribute to sustainability and public health, making a positive impact on the world. We are committed to eliminating unnecessary complexities and embracing a beginner's mindset, continuously seeking new perspectives and innovative solutions to stay ahead in a rapidly changing world.

Benefits 

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits. 

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.