Executive Assistant to VP People Business Partner - Minnetonka, MN

Requisition Number: 2368313
At UnitedHealthcare, we're simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and optimized. Ready to make a difference? Join us to start Caring. Connecting. Growing together.
UnitedHealthcare (UHC) is seeking a highly capable Executive Assistant to support the Operations & Experience VP People Business Partner (PBP) and team in a fast paced, highly visible enterprise environment. This role is critical to the effectiveness of the team, requiring exceptional judgment, discretion, confidentiality, and the ability to anticipate needs in a dynamic enterprise setting.
The Executive Assistant serves as a trusted partner to the VP PBP, enabling seamless operations, optimizing time and priorities, and facilitating effective communication and coordination across enterprise teams. The ideal candidate brings strong executive presence, advanced organizational skills, and the ability to operate with confidence at the most senior levels of the organization.
This role is based in the Minnetonka, MN office with flexibility to work a hybrid schedule, which is defined as four days onsite, and one day offsite per week.
Primary Responsibilities:

• Provide primary executive support to the Operations & Experience VP PBP and team, including comprehensive calendar management, meeting coordination, travel arrangements, expense management, and day-to-day operational support
• Proactively anticipate needs and remove obstacles by leveraging a deep understanding of the VP PBP's priorities and context to independently triage requests and accelerate effective decision-making
• Serve as a key partner to the O&E people leadership team, coordinating closely with other executive assistants across the enterprise
• Perform BSL duties for O&E people team
• Ensure the VP PBP is prepared for meetings by anticipating needs, assembling decision-ready materials, and capturing key decisions and follow-ups to drive timely completion
• Handle sensitive, confidential, and time critical information with the utmost discretion, professionalism, and adherence to internal policies and procedures
• Prepare, coordinate, and distribute materials for executive meetings, board level interactions, and external engagements
• Ensure all meeting logistics, technology, and resources are fully prepared and functioning for in person, hybrid, and virtual meetings
• Act as a gatekeeper and liaison for the VP PBP's office, triaging requests, exercising sound judgment, and independently determining appropriate action
• Attend meetings as requested; capture notes, track decisions and action items, and follow up to ensure timely completion leveraging AI tools and resources such as Microsoft Copilot
• Prepare presentations, correspondence, reports, briefing materials, and executive communications using Microsoft Office tools
• Support enterprise initiatives and special projects, providing administrative and coordination support across business priorities
• Ensure flawless execution of executive travel, expense management, and logistics, enabling a seamless experience for the VP PBP
• Manage executive approvals and workflows (e.g., travel, expenses, agreements, procurement tools) with speed, accuracy, and discretion
• Coordinate with facilities, IT, and enterprise partners to support office needs, onboarding, and operational requirements as needed
• Support leadership meetings, offsites, and special projects requiring administrative coordination and follow-through
• Greet and support visiting executives, enterprise leaders, and external partners with professionalism and confidence

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
Required Qualifications:

• 5+ years of experience providing executive level administrative support to senior leaders (VPs and above) within a large, complex organization (Fortune 500 preferred)
• Experience coordinating complex calendars, executive travel, leadership meetings, and enterprise initiatives
• Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, Teams, and related collaboration tools
• Demonstrated experience anticipating executive needs, managing ambiguity, and exercising sound judgment independently
• Proven experience handling highly confidential information with discretion, tact, and professionalism
• Solid executive presence and emotional intelligence with the ability to represent the office and interact confidently, professionally, and effectively with senior executives, internal partners, and external stakeholders
• Exceptional organizational skills with experience managing multiple, competing priorities simultaneously
• Resides within reasonable commuting distance to Minnetonka, MN

Preferred Qualifications:

• Experience supporting C-suite or enterprise growth, strategy, or commercial leaders
• SharePoint experience and comfort managing executive level content repositories
• Experience leveraging AI tools (e.g., Copilot) to enhance productivity and executive support effectiveness

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $34.00 - $57.16 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
Application Deadline: This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.
At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.
UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.
UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.
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