Executive Assistant

About Airwallex
Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 200,000 businesses worldwide - including Brex, Rippling, Navan, Qantas, SHEIN and many more - with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale.
Proudly founded in Melbourne, we have a team of over 2,000 of the brightest and most innovative people in tech across 26 offices around the globe. Valued at US$8 billion and backed by world-leading investors including T. Rowe Price, Visa, Mastercard, Robinhood Ventures, Sequoia, Salesforce Ventures, DST Global, and Lone Pine Capital, Airwallex is leading the charge in building the global payments and financial platform of the future. If you're ready to do the most ambitious work of your career, join us.
Attributes We Value
We hire successful builders with founder-like energy who want real impact, accelerated learning, and true ownership. You bring strong role-related expertise and sharp thinking, and you're motivated by our mission and operating principles. You move fast with good judgment, dig deep with curiosity, and make decisions from first principles, balancing speed and rigor.
You're humble and collaborative; turn zero-to-one ideas into real products, and you "get stuff done" end-to-end. You use AI to work smarter and solve problems faster. Here, you'll tackle complex, high-visibility problems with exceptional teammates and grow your career as we build the future of global banking. If that sounds like you, let's build what's next.
About the team
The People & Talent (P&T) team at Airwallex is dedicated to attracting and developing the brightest and most ambitious minds to drive our company forward. We focus on creating a positive and inclusive work environment that fosters growth and innovation. Through innovative programs, strategic HR initiatives, and a deep understanding of our people's needs, we cultivate a collaborative and engaging environment that fuels Airwallex's continued growth and success.
What you'll do
The Executive Assistant will provide support to Europe-based senior leadership, primarily the CFO. Acting as the trusted liaison between these executives and their internal/external stakeholders and teams, you will work to ensure that they are able to focus on priority work by leveraging your exceptional organization, communication, and administrative skills to triage and prioritize incoming requests. No two days will be the same, so if you are someone that enjoys working in a fast-paced environment with variety in your work, then this role is for you.
Responsibilities:

• Manage and coordinate calendar for executives across multiple time zones
• Act as the point of contact for internal/external stakeholders requiring time and/or action
• Proactively coordinate internal and external meetings, including agenda preparation, venue and technology, documenting minutes etc.
• Confirm travel arrangements, including (but not limited to) flight and hotel bookings, transfers, visa coordination, and other local requirements
• Manage expenses and invoices
• Assist in preparing documents and presentations
• Assist with ad hoc/situational requests

Who are you
We're looking for people who meet the minimum requirements for this role. The preferred qualifications are great to have, but are not mandatory.
Minimum qualifications:

• 7 years of experience in EA/ABP role supporting senior executives
• Diligence, reliability, and a strong sense of responsibility and ownership-particularly in relation to confidential and sensitive matters
• Appetite for new challenges and opportunities
• Experience fostering a positive, spirited and collaborative working environment
• Exceptional written and verbal communication skills
• Familiarity with technologies such as Slack, Google Suite, Confluence, and Zoom

Preferred qualifications:

• Experience working in one or more fast-paced entrepreneurial/startup environments
• Some familiarity with fintech/financial services companies and industry terminology

Applicant Safety Policy: Fraud and Third-Party Recruiters
To protect you from recruitment scams, please be aware that Airwallex will not ask for bank details, sensitive ID numbers (i.e. passport), or any form of payment during the application or interview process. All official communication will come from an @airwallex.com email address. Please apply only through careers.airwallex.com or our official LinkedIn page.
Airwallex does not accept unsolicited resumes from search firms/recruiters. Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s). Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition, regardless of any other provision to the contrary.
Equal opportunity
Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We don't regard color, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status when making our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.
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