Executive Assistant

Job Title

Executive Assistant

Job Description Summary

Cushman & Wakefield’s New York Midtown office is seeking an experienced c-suite Executive Administrator to support NYC’s senior management and brokerage professionals with all administrative and strategic initiatives.

Job Description

Principal Responsibilities

• Assist managing complex business operations to ensure administrative, financial, and operational activities are performed in a seamless and efficient manner.
• Provide oversight and guidance, organize, and prioritize critical issues.
• Anticipate needs and undertake necessary actions to produce effective results timely.
• Manage and organize complex calendars such as meetings, agendas, lunch arrangements and travel plans; work around scheduling conflicts and keep executives on schedule. 
• Assist in planning and coordinating complex travel arrangements. 
• Manage email correspondence for executives promptly. Reply and draft responses, print attachments, follow up on actions, flag urgent messages and file in appropriate folders.
• Respond promptly and execute brokerage agreements upon approval.
• Update and maintain contacts, telephone numbers and email addresses.
• Answer and screen all incoming calls to executives.
• Manage expenses and charitable contributions, track payments and reimbursements.
• Support executives’ community and industry activities and events.
• Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials.
• Assist with drafting communications on behalf of executives.
• Assist executives with maintaining CRM system.
• Assist maintaining social media to drive local market brand awareness and engagement.
• Assist with maintaining floor plans.
• Support in collaboration with local team on internal and external events as required.
• Ensure that education, credentials and licensing of staff is current.
• Greet and direct all visitors and order meeting food and beverage.
• Provide PTO & sick time off coverage for colleagues.
• Provide front desk coverage for PTO, sick time and when needed.
• Provide adhoc personal assistant support to executives.
• Perform additional duties as assigned.
• In office attendance required 4-5 days.

Reporting Relationship

• Role will report to the Director of Operations with a dotted line to the Managing Director & two Directors of Brokerage.

Minimum Qualifications

• 5+ years of executive administrative experience supporting corporate c-suite professional/s.
• 5+ years of experience in professional services or with a Fortune 500 company strongly preferred.
• Real estate background preferred.
• Bachelor’s degree required.

Required Skills

1.           Excellent verbal and written communication skills

2.           Highly organized, logical thinker

3.           Takes initiative

4.           Flexible schedule for Over time

5.           Ability to multi-task and organize a daily workload by priorities

6.           Facile with short/long hand

7.           Sense of urgency about tasks or assignments

8.           Friendly, personable demeanor

10.         Strong work ethic/commitment level

11.         Team player

12.         Positive attitude

13.         Excellent attention to detail and follow thru

14.         Proactive approach to problem-solving

15.         Technologically proficient with Outlook, MS Suite, Workday, Microsoft Teams etc.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $40.89 - $48.10

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”