JOB SUMMARY:
We are seeking a highly organized and proactive Executive Assistant to support the Chief Investment Officer (CIO). In this role, you will provide essential administrative and operational support, ensuring seamless day-to-day execution of tasks, scheduling, and communications. The ideal candidate will be detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment.
WHAT YOU WILL DO:
Manage Scheduling & Communications: Coordinate meetings, maintain calendars, and handle correspondence on behalf of the CIO.
Facilitate Meetings: Prepare agendas, gather relevant deliverables and reports, take meeting minutes, and follow up on action items.
Support Travel & Expenses: Arrange travel and process expense reports.
Prepare Documents & Reports: Assist in creating reports, presentations, and other business documents.
Organize Events & Logistics: Help plan department meetings, team events, and off-site functions.
Handle Administrative Tasks: Maintain records, track deadlines, and assist with office operations.
Support Special Projects: Assist with ad hoc initiatives and operational improvements.
WHAT YOU WILL NEED:
5+ years of related experience supporting executive-level leaders.
Associate or bachelor’s degree preferred, or equivalent experience.
Experience coordinating meetings, travel, and expenses.
Strong Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) skills.
Discretion and professionalism in handling confidential information.
Proactive, problem-solving mindset with a high level of attention to detail.
Strong organizational and time-management skills.
Excellent written and verbal communication abilities.
Strong interpersonal skills to engage with internal teams and external partners.
WHAT THE JOB REQUIRES:
Operates in a fast-paced work setting. Requires the ability to multitask and adapt quickly to changing priorities. May involve tight deadlines and high-energy work situations.
Work is primarily conducted in an office setting. Requires sitting at a desk or workstation for extended periods. Involves the use of standard office equipment such as computers, phones, and printers.
The position includes in-person work requirements consistent with the hybrid policy located at Essex's corporate office in Irvine. The hybrid policy is subject to change at Essex’s sole discretion.
Requires the ability to sit or stand for extended periods. Minimal physical effort in the day-to-day tasks.
Minimal travel may be required for occasional meetings, training, or conferences.
WHAT YOU WILL BRING TO THE TABLE:
A collaborative and service-oriented attitude.
A proactive approach to anticipating needs and solving problems.
High levels of professionalism and discretion.
A keen eye for detail and efficiency.
Strong interpersonal skills to engage with internal teams and external partners.
Adaptability to changing work environments, tasks, and priorities.
Ability to work independently, fulfill commitments and responsibilities with little supervision.
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All full-time regular associates are offered competitive salaries, experience career growth, and are eligible for benefit packages that include medical, dental, vision, paid parental leave, 401k employer match, excellence rewards, wellness programs, and much more. With our Sunday property operations office closures, 10 paid holidays, and 15 PTO days, work/life balance is a priority! Additionally, most positions are eligible for a housing discount of 20%.Essex provides great communities in which to live, work and invest. We are a purpose-driven company, and we pride ourselves on promoting an internal culture of growth and opportunity by engaging, enabling, and empowering our teams. Working at Essex is not a destination. It is a journey where you can confidently build your career.
The pay range for this position is $91,000.00 - $136,000.00 per year. New hires generally start between $91,000.00 - $114,000.00 per year. The final salary offer will be determined after reviewing relevant factors, including but not limited to skill sets; relevant experience; internal equity; and other business and organizational needs.This role is also eligible to participate in Essex’s discretionary Annual Bonus program that is commensurate with the level of the position.Similar Jobs
What We Do
Essex Property Trust, Inc., is a fully integrated real estate investment trust (REIT) that acquires, develops, redevelops, and manages multifamily residential properties in San Diego, Orange County, Los Angeles, Northern California and the Pacific Northwest. Since its founding in 1971, Essex has made a commitment to the vibrant coastal economies in which we operate, we continually push to innovate, improve, and add value to the lives of our residents, associates, and shareholders.
Working at Essex is more than just a job. We believe our employees deserve a rewarding career with opportunities to grow their knowledge, skills and experiences, and we pride ourselves on five values to ensure we're staying true to ourselves and the communities that we serve: act with integrity, care about what matters, do right with urgency, lead at every level and seek fairness.
Our employee experience is driven by an inclusive culture and a diverse team of people with common values. We pursue excellence at every turn and aim to re-imagine our people programs with technology-driven innovations, upgrading and standardizing how we work, and offering programs that allow our employees to achieve physical, mental and financial well-being. Working at Essex is not a destination. It is a journey where you can confidently build your career, knowing we’re always dreaming up what is next at Essex.
